Deputy Corporate Secretary
: Job Details :

Duties Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Assist the Corporate Secretary with respect to all aspects of Directors' meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors. WORK PERFORMED: Assist the Corporate Secretary to: • Establish and maintain annual schedules of all board meetings. • Coordinate the preparation of all materials for timely submission to Directors. • Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity. • Distribute and ensure posting of Directors' materials. • Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors. • Maintain Corporate records. • Assist the Compliance Officer with compliance items involving Directors. • Provide reference/research information from corporate records for staff or outside inquiries. • Schedule Directors' meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings. • Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD's Corporate records. • Review and approve ESD Directors' expense disbursements. • Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices. • Other tasks as necessary to support the work of the Corporate Secretary and Legal Department. Minimum Qualifications Education Level required: B.A. or B.S. or equivalent. Relevant experience required: Minimum of five years in a comparable and comparably responsible position. Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. Name Valeria De Jesus - HR Generalist Telephone N/A Fax N/A Email Address ...@esd.ny.gov Address Street 655 Third Avenue City New York State NY Zip Code 10017 Notes on Applying External Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY