Administrative Assistant - (Part-Time) Location: Birmingham, ALClient- Alabama PowerContract- 1 YearWork Schedule: 20-30 hours/week Position Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment. Key Responsibilities:
- Provide administrative support to a team of five, including:
- Processing expense reports and timekeeping entries.
- Scheduling and coordinating internal and external meetings.
- Make travel arrangements and prepare related documentation as needed.
- Order, stock, and maintain breakroom, conference room, and office supplies.
- Sort and distribute mail to team members on a regular basis.
- Assist in the planning and execution of internal and external events:
- Provide logistical and operational support.
- Organize promotional materials (e.g., moving/sorting boxes, using step ladders).
- Learn and support the use of the event registration system:
- Create basic event websites.
- Monitor registrations and pull basic reports.
- Respond to participant questions and troubleshoot issues.
Qualifications:
- Technical Proficiency:
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
- Familiarity with Oracle systems preferred.
- Skills & Attributes:
- Strong written and verbal communication; attention to grammar, punctuation, and spelling is essential.
- Ability to manage multiple tasks in a high-volume, fast-paced environment.
- Demonstrates discretion in handling sensitive and confidential information.
- Strong organizational and time management abilities.
- Self-motivated, resourceful, and dependable with a team-oriented mindset.
- Proactive in anticipating team needs and addressing them effectively.
Work Environment:
- Primarily office-based with a hybrid work arrangement.
- Must be able to lift and move boxes, use step ladders, and perform physical tasks related to event setup and material organization.
- Must be comfortable communicating via multiple channels, including in-person, phone, email, text, and Microsoft Teams.