Administrative Assistant - School of Science and Engineering
: Job Details :

Administrative Assistant - School of Science and Engineering Salary: Commensurate with experience Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: School of Science & Engineering Position Status: Full-time Hours: Varied Position Number: 002403/30-0471 FLSA Status: Non-exempt POSITIONSUMMARY: The position will serve the Department of Biological Sciences (20%) andthe Office of the Dean (80%). In both offices, the person will welcome visitorsto the office and provide direct support. They will provide administrativeacademic support for school committees, the undergraduate research program,course scheduling, departmental email correspondence, and take faculty meetingminutes. The position is also responsible for event planning, including roomreservations, catering, travel arrangements, processing expense payments,Chrome River, payroll, as well as any other assigned additional duties. Thechange is that the person will spend the majority of their time in the Dean'sOffice. DUTIES ANDRESPONSIBILITIES: Receive, screen and refer office walk-ins, telephone, and email. Events, bothacademic and social Notify personnelinside and outside of university regarding meetings, events, seminars. Set-up DoodlePolls Orders catering Makes roomreservations Prepares seminarschedules Preparespaperwork for honorariums for speakers. Travel arrangements as needed. Academic support: UndergraduateResearch Program Receives, tracks,and communicates with approximately 2-300 applicants Works withProgram Directors to plan events during the summer Mentoring: Takes minutes atFaculty and Staff Meetings, preparing drafts of these minutes Makes changes tocourse schedule (times, caps, instructors, additional sections, etc Coordinates departmentaltours for prospective students Makes and sendsQualtrics surveys Process payroll UtilizingServices Portal for all related inquiries/ requests Mail shipmentsPrepare schedules for conference room and various common rooms as requested Schedules, trains,assigns and supervises work study students Inventory andreplenish office supplies Processes and paysinvoices Completes other duties as assigned. REQUIREMENTS: Minimum qualifications: Bachelor's degree in a related field from an accredited institution. Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following: Exceptional interpersonal skills; able tointeract effectively with students, faculty and staff; Excellent customer service and problem-solvingskills Self-motivated, energetic and able to workindependently as well as part of a team; accepts responsibility with limitedsupervision; Proficient in information technologies, andshould display a willingness to learn new technologies relevant to theposition. These include Microsoft Officeapplications (Word, Excel & PowerPoint), as well as querying and reportingof specialized databases. Ability toestablish and maintain effective working relationships with the UniversityCommunity. Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community. APPLICATIONINSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references. Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.