Human Resources Assistant
Billings School District 2 is seeking a Human Resources Assistant to provide valuable support for a variety of Human Resources functions including personnel records management and maintenance within our HRIS system, recruiting, and onboarding. Our ideal candidate is a self-starter who has experience with Montana Human Resources procedures and processes. The ideal candidate will have excellent communication and problem-solving skills and the demonstrated ability to display flexibility and multitasking in a fast-paced environment. This position requires the ability to work independently and as a member of a highly functioning team. Location: Lincoln Center. Schedule: 8 hours a day; Monday - Friday; 7:30 a.m. - 4:30 p.m. Salary: $46,468.00 per year.
Essential Duties And Responsibilities (May Include But Not Limited To The Following):
- Support the Executive Director Of HR, Director Of HR, and the HR Manager.
- Perform daily tasks such as assisting employees and applicants at the front desk while presenting excellent customer service for internal and external customers with an emphasis on confidentiality.
- Organize, compile, update district personnel records and documentation.
- Complete employment verifications, reference checks and loan forgiveness documents.
- Help ensure that copies of hiring packets and other onboarding documents are readily available to all HR staff.
- Manage and update the HRIS for new hires, employee transfers, changes in job classification, salary adjustments, and other related employment actions.
- Assist with employee onboarding process including fingerprinting, making badges, going through new hire paperwork.
- Assist with job posting requests in a timely and efficient manner in a variety of channels, including job boards, social media, networking events, and employee referrals.
- Schedule interviews, both in-person and virtually
- Assist with employee leave requests by approving leaves, answering questions, fixing leave issues, and escalating certain leave issues to the HR Manager for review.
- Assist with data entry such as performance evaluations, step up credits, contract tracking, etc.
- Possess strong computer skills and meticulous attention to detail.
- Maintain positive working relationships with coworkers, administrators, and staff.
- Perform additional duties as assigned and aid in the organization of HR functions.
Qualifications:
- High school diploma or equivalent; prefer two years of college or technical school.
- Minimum of two years of successful general office experience or equivalent combination of education and experience.
- Proficiency in computer applications such as Word, Excel, PowerPoint and Google Suite.
- Strong interpersonal communication, organization, and multitasking skills.
- Prefer a minimum of 1 year of HR experience.
- Equal Opportunity Employer.