For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship
This position is not eligible for a visa sponsorship now or in the future.
Position Summary Information
Primary Purpose
Reporting to the Human Resources Manager, provides administrative and operational support to the Department of Human Resources and provides general information regarding employment, benefits, compensation and policies and procedures. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Essential Functions
- Coordinate temporary assignment requests to include collecting temporary request forms, communicating with temporary agencies and requesting departments, and tracking temporary schedules.
- Provide operational and administrative support, including I-9 verifications, drafting/preparing correspondence and email templates, employment verifications, ordering office supplies, processing bills, maintaining department informational packets, and maintaining and organizing shared directories.
- Track and maintain records for required licenses and certifications for staff; send communication regarding status and documentation needed.
- Coordinate off-boarding and transfer paperwork to include termination packet, necessaryemail notifications, update of any internal HR databases, and distribution, collection, andtracking of exit interviews.
- Provide administrative support related to recruitment processes.
- Reviews and ensures new hire documents for completeness and compliance with establishedprocedures.
- Support onboarding processing, including new hire packets, background checks, e-verifyforms, network access forms, FERPA , training, and other required forms.
- Process workers compensation claim-related paperwork; track work status reports;communicate employee work status with appropriate managers.
- Maintain electronic personnel files, scan, and index documents, and respond to requests for records.
- Track and maintain records for introductory and annual performance reviews and otherperformance-related documentation.
- Create department forms and presentations; maintain and produce organizational charts.
- Update and maintain human resources policies/workflows and procedure documentation.
- Organizes and/or assists with the coordination of department events and functions.
- Perform all other duties as assigned by the Human Resources Manager.
Minimum Qualifications
Knowledge of:
- Principles, practices, and techniques of human resources.
- Intermediate knowledge of MS Office Suite.
- HRIS platforms, reports and spreadsheets.
- Principles of business letter and report writing.
Experience:
- Minimum of two years of experience in an administrative support position.
- Previous experience in Human Resources performing employment/payroll support functions or related processes.
Education:
- Bachelors degree in human resources, or related field.
- Position is eight hours per day, Monday through Friday.
- Occasional overtime may be required.
- Limited travel to offsite meetings or conferences.
Preferred Qualifications
Knowledge of:
- Banner, Argos, Qualtrics and PeopleAdmin helpful.
Ability to:
- Provide information regarding benefits, policies, and related areas.
- Handle confidential information with high degree of sensitivity and discretion.
- Professionally communicate with employees and the public and provide a high level ofcustomer service.
- Take initiative in time management, organize assignments, and set priorities to meet multipledeadlines.
- Work with staff at all levels and an ability to remain calm under pressure
- Demonstrate excellent initiative, problem solving and follow-through skills.
- Demonstrate a positive attitude, a proven ability to work successfully with diversepopulations, and a commitment to promote and enhance diversity and inclusion.
- Produce professional and concise reports.
- Demonstrate professional business writing skills.
- Manage multiple priorities and projects simultaneously.
Education:
- Two (2) years or more post high school education with focus on Business or Human Resources or related field.
Other:
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.
- Work performed is primarily general office/administrative with frequent use of computerkeyboard and telephone; requires sitting majority of the working day.
- Constant communication using both spoken and written means.
- Occasional standing, walking, reaching, bending, and pushing.
- May be required to lift up to 25 lbs.
Hiring Range
Hiring Range $26.76 - $35.45 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidates qualifications, internal equity, as well as market and organizational considerations when extending an offer.
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement
University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you first learn about this employment opportunity?
- University of the Pacific Website
- Asianlife.com
- Blackperspective.com
- CentralValleyJobs.com
- Craigslist
- Dice.com
- Higheredjobs.com
- Hispanic-Jobs.com
- Indeed.com
- Insidehighered.com
- LinkedIn
- Lgbtconnect.com
- Metrochamber.org
- Monster.com
- Thelaa.org
- SimplyHired.com
- Workplacediversity.com
- Association of American Colleges and Universities (AAC&U)
- Chronicle of HIgher Education
- Diverse Issues in Higher Education
- EDUCAUSE
- Higher Education Recruitment Consortium (HERC)
- Higher Education Recruitment Consortium - Northern California (NorCal HERC)
- Modesto Bee
- Pacific Employee
- Personal Referral
- Professional or Association Listserv
- Publication or website from a professional organization
- Sacramento Bee
- San Francisco Chronicle
- Stockton Record
- Agency Referral
- Other Online Job Board
- * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A Yes response would be considered disqualifying. Please answer the following question accordingly:Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A Yes response would be considered disqualifying. Please answer the following question accordingly:Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- * Do you have a bachelor's degree in Human Resources, or related field?
(Open Ended Question)
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