Job Location : Albany,NY, USA
Human Resources -18369
Full-time
1977 Western Avenue, Albany, NY 12203
Job Title: Human Resources
Location: Albany, New York
HR will be responsible for the following :
W-2's
Offer letter:
Create offer letters in Panda Docs and send to Sanjay .
Check panda docs to make sure that the employee signed it (One week after creation) . If they have not signed up , follow up.
Onboarding with Paylocity
Receive information from recruiters and launch onboarding software.
Follow up with employee to ensure they are getting onboarding done and have no issues
Complete HR's portion of onboarding including checking that a voided check is uploaded and confirming info on check matches info entered into paylocity , approving tax details, Complete I-9. Once it is verified, print out and put into I-9 Binder .
Background checks
Check the required background check . For most employees this will be a basic check, but some agencies require a more stringent check .
Launch the appropriate check for employee
Once they have completed the check, look it over . If there are any hits contact Kelly and Sanjay and let the client know that there was a hit . Client will make final de cision on moving forward
If an agency requests a copy of the check, forward it to client .
For C2c's we offer them a choice of using our system or doing their own . Candidate must have a completed back ground check prior to starting
Educational/Employment verification:(W2 and C2C )
Employee/C2C will be sent a form to fill out with their previous experiance
Call, email and use people facts to confirm the information
Employee Navigator (W2s)
Send them the current benefits booklet.
Send benefits employee navigator information to employee .
Follow up with employee to make sure they understand the portal and see if they are having troubl e
Make sure benefit selections are complete within one week of start date . Once elections are made make sure they did not elect medical if they waived on offer letter and make sure they elected if they accepted it on offer let
NDA's W-2 and C2C HBITS only
Receive NDA's from Bob and fill out the information
Send info to candidate to fill out
Make appointment with candidate to come in and get notarize (Coordinate with Ed)
Send it to the client and cc Bob
Vendor letters: C2C HBITS only
When a request comes for a vendor letter, send the company our template and ask them to use our format .
Review and see if there are any concerns or issues with what information they provided
Send the letter and any questions/concerns to Sanjay. He will inform you of any changes that need to be made.
Once it is approved, put it on company letterhead and send it to Kelly for Signature. Once she has signed it she will return it to you to be sent to compnay
Trainings : W2
At the time of onboarding make sure sexual harassment training is completed
Send out a request for sexual harassment trainings when certificate expires (W2s) follow up to en s ure it gets done with in 30 days .
Trainings : C2C
I-9s (W2 and C2C)
Put I-9s into binder
Take out inactive employees from active binder and put into inactive
Monthly audit of I-9 s to see if anyone needs to be reverified, F o r W2s we do in house for C2C's we r each out to their employer for either a reverified I9 or a new one.
Insurance accords : ( C2C)
Reach out subcontracting companies to get a current insurance accord
Audit accords to make sure they are current and request new accords for companies that the ones we have are expired
Open enrollment:
Assist each April with open enrollment
Answer questions on benefits
Phones:
Answer phones and see if you can assist
Write down information before redirecting the call. Who is it , what are they calling about, is there a job number associated with their question. Bring that info to the person receiving the call.
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