GENERAL SUMMARY:
District Wharf Properties, LLC is hiring an Administrative Assistant to join its dynamic executive team. This role will support the ongoing administrative needs of The Wharf — a 3.3 million square foot mixed-use development along the Potomac River in Washington, DC. The project includes a diverse blend of retail, residential, office, hotel, maritime, and entertainment spaces. This position reports to the Senior Operations Manager.
RESPONSIBILITIES:
- Provide administrative support to the CEO and SVP of Investment Management
- Manage kitchen and office supplies, ensuring general upkeep and cleanliness of shared spaces
- Coordinate meetings, including reserving rooms, setting up AV/teleconferencing, managing invitations, preparing agendas, and taking/distributing notes
- Manage office organization systems, including digital and physical file maintenance, supply ordering, and document retention
- Oversee signature workflows using platforms like DocuSign; monitor status and follow up on outstanding items
- Handle outbound and inbound mail and packages via USPS, UPS, and other carriers, ensuring timely processing and delivery
- Support internal events, employee recognition initiatives, and cross-functional team engagement
- Manage kitchen and office supplies, ensuring general upkeep and cleanliness of shared spaces
- Anticipate needs and proactively identify workflow improvements to enhance daily operational efficiency
- Perform other duties and projects as assigned
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- Associate's degree or equivalent experience required; Bachelor's degree in Business Administration or related field preferred
- Minimum of 2 years of experience providing administrative or office support
- Excellent verbal and written communication skills
- Highly detail-oriented with the ability to manage multiple tasks and priorities
- Friendly and professional interpersonal skills, including strong phone and email etiquette
- Skilled at managing time, staying organized, and adapting to shifting priorities
- Committed to maintaining confidentiality and professionalism in all responsibilities
COMPENSATION: $60-65k
BENEFITS: District Wharf Properties offers medical, dental, vision, flexible spending accounts (healthcare and dependent care), health savings account, life, accidental death and dismemberment, short-term disability, long-term disability, retirement, employee assistance program, vacation, sick, and personal paid time off.