Salary : $50,000.00 - $51,000.00 Annually Location : Wheaton, IL Job Type: Full-time Job Number: 25-00101 Department: Community Services Department Opening Date: 08/15/2025 Closing Date: 8/28/2025 11:59 PM Central Hours: Monday - Friday 8:30 a.m. - 5:00 p.m. POSITION SUMMARY We are pleased to offer the current job opportunity for an Administrative Specialist within our Community Services Department's Family Center. This position contributes to the Family Center by assisting with all clerical tasks related to the Family Center's mediation, supervised parenting, parent education, and neutral exchange programs. The Administrative Specialist assists families who are court ordered to use the programs of the Family Center. This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave. To learn more about the cost and coverage of the benefits plan, visit For detailed information on paid time off, visit , Section 5 DuPage County is an Equal Opportunity Employer RESPONSIBILITIESResponsibilities Include:
- Ensuring the office operations are in compliance with the policy standards and provisions
- Performs various routine clerical duties, e.g. (utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, keyboarding information into databases, making photocopies, performing data entry, faxing documents, typing, and word processing)
- Assists and answers inquiries from clients or customers, the public and other contacts
- Assists customers and clients with completing forms and filing paperwork with the department
- Provides secretarial services on project committees including preparation of agenda, etc.
- Compiles data for special studies, annual reports and other purposes using prescribed sources
- Collects, compiles, photocopies, assembles and distributes materials for meetings, and/or other informational packets using identified sources
- Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
- Prepares original form letters, memos, or other correspondence
- Transcribes dictation, often of a technical and/or confidential nature
- Orders, receives, and maintains supplies for the department
- Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
- Files documents alphabetically, numerically, or by other prescribed methods
REQUIREMENTS INCLUDERequirements include the following experience or equivalent combination of training and experience:
- High School Diploma or General Equivalency Diploma equivalent.
- Four years of administrative support experience which includes an environment exposed to public contact
The preferred candidate will:
Passing score on Basic Word and Basic Excel tests. A pre-employment background check is required. Physical Requirements and Work EnvironmentPHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work will occur in an office and is not substantially exposed to adverse environmental conditions. DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions. To learn more details, visit our 01 Select the response below that represents your highest completed level of education.
- Master's Degree from an Accredited Institution
- Bachelor's Degree from an Accredited Institution
- Associate's Degree from an Accredited Institution
- Some college level courses complete but no degree awarded from an Accredited Institution
- High School Diploma or GED
- None of the above
02 If you possess a degree, in what field/ major is the degree? (If no degree, answer with N/A) 03 Which of the following best describes your administrative/clerical support experience?
- No clerical experience
- Less than one (1) year of clerical experience
- Two (2) or more years of clerical experience
- Four (4) years or more clerical experience
04 Do you have work experience with the following? (check all that apply)
- Filing
- Recordkeeping
- Gathering detailed information
- Reception/Front Desk
- Reviewing detailed information
- Correspondence
- Opening, sorting and distributing mail
05 Please briefly describe your experience with the tasks selected above (if you do not have this experience, indicate N/A). 06 Do you have the ability to read, write, and speak fluently in Spanish?
07 Which of the following best describes your customer service experience (please check all that apply):
- Face-to-face customer service
- Answering customer phone calls (single-line)
- Answering customer phone calls (multi-line/switchboard)
- Answering customer e-mails
- N/A
08 How many years of data entry experience do you have?
- No data entry experience
- Less than one (1) year of data entry experience
- One (1) year to less than two (2) years of data entry experience
- Two (2) or more years of data entry experience
09 Do you have at least one (1) year of experience collecting, analyzing and disseminating information in a business or social service environment?
10 Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Required Question