Gift Processing Specialist
: Job Details :

Posting Details Posting Details Posting Number 0801755 Classification Title Gift Processing Specialist Working TitleDepartment Controller Department Contact Email ...@centralstate.edu Job Summary/Basic Function The Gift Processing Specialist's primary function is receiving, recording, receipting, and depositing gifts to the University in a timely, accurate, and efficient manner. In addition, this position is also responsible for maintaining current and accurate biographical information in the University Advancement's database and maintaining the gift/pledge filing system. Reconciling gift reports, preparing matching gift forms, and handling telephone and other inquiries pertaining to gifts in the database. DUTIES AND RESPONSIBILITIES: Gift Processing • Entering gift information into University Advancement's database. • Balance gift entries and bank deposits. • Liaison to the payroll office in establishing, entering, and maintaining payroll deductions. • Complete daily batches within a specified time frame. • Set-up new fund according to the General Ledger. • Enter biographical changes from gift/pledge information. • Research gift information for proper gift entry. • Work with the development staff/auditors to provide necessary information. Gift Reporting • Prepare standard monthly reports. • Prepare special reports as needed (e.g. VSE). • Analyze and reconcile gift reports • Gift Documentation/Filing • Create and maintain all gift-related forms (e.g. documentation with gift). • Create and maintain gift related policy & procedure manual. • Maintain all Primary files for Gifts/Pledges copies of checks and all gift documentation (retain CYE and FYE). Responsibilities • Enter data in the University Advancement database accurately, timely and efficiently. • Communicate workload status to the supervisor. • Prioritize tasks based on established department and organization priorities. • Perform job duties independently with light supervision. • Recommendations for process improvements • Other Duties as Assigned REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of Microsoft Office 365, Data Entry (Strong keyboarding), Excellent customer service skills, good communication (Oral and written), and organizational skills. Ability to work in a diverse setting, work under deadline pressure and pay attention to detail and accuracy, multitask and meet deadlines, work independently, and must have the ability to work as a team member. Minimum QualificationsEducation - A four-year college degree or completion of a specialized course of study at a business or trade school, and 18 months to four years of work experience in the accounting field. Preferred Qualifications Prefer knowledge of Raiser's Edge/NXT software. Prefer 1-2 years of database management in higher education. Posting Date 08/14/2025 Closing DateOpen Until Filled Yes Special Instructions to ApplicantsPosition Category Staff - Monthly (Exempt) Budgeted Annual Salary $60,000