Administrative Assistant
: Job Details :

Administrative Assistant

The School of Graduate Studies is looking for an experienced administrative professional to join our team. As an Administrative Assistant, you will utilize your exceptional organization and communication skills to provide administrative support performing work that is critical to advancing academic excellence at Utah State University. You will be an adaptable team player who can manage several tasks and projects independently. This office works collectively to cultivate diversity of thought and culture and a sense of community and inclusion for all of USU. The breadth of work performed in this office offers personal and professional growth opportunities.

Responsibilities

Administrative Support to Vice Provost & Associate Vice Provosts: Schedule and organize meetings; accurately maintain calendars; arrange travel; facilitate meetings and prepare agendas and minutes; support special projects; and collaborate with other university administrators and offices.

Event Planning and Facilitation: Planning, securing venues, catering, invitations and on-site facilitation at various events. This may occasionally require early or late work hours.

Research, Documentation, and Tracking: Assist in the research and preparation of complex documents, including PDFs, spreadsheets, charts, graphs and PowerPoints, as well as program tracking software

Office Support: Serves as primary point of direct contact and liaison with other USU offices, students, and visitors; screens inquiries and requests; keeps accurate files and records, and performs special projects.

Reporting and Supervisory Responsibilities:

• The Administrative Assistant may train and guide hourly or student employees.

Qualifications

Minimum Qualifications:

• Six years of administrative assistant or office-related experience OR a technical certificate and four years of pertinent experience

Knowledge, Skills and Abilities:

• Strong computer skills in Microsoft Office (Word, Excel, Outlook and PowerPoint), and databases.
• Project management skills and ability to meet deadlines.
• Ability to work effectively in a customer-service-based office, and to manage multiple tasks in a timely, efficient and detail-oriented manner.
• Ability to work independently and with limited supervision.
• Ability to maintain a high degree of confidentiality, sensitivity and discretion.
• Ability to meet deadlines and prioritize workload appropriately, as well as the willingness to adjust responsibilities as needed.
• Excellent spelling, grammar, letter writing and proofreading skills.
• Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner.
• Ability to maintain a positive attitude and high level of professionalism.
• Willingness to occasionally work some early morning, late or weekend hours for special events or projects.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover letter to be typed/pasted at the end of your application

3. Contact Information for Professional References to be typed into the candidate profile

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with Experience plus Excellent Benefits

ADA

Employee generally work indoors and is protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. On occasion, the employee is required to walk to locations on campus other than the primary workspace and may not be protected from weather conditions and may be exposed to extreme heat and extreme cold.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) ###-#### or ...@usu.edu.

*updated 07/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

...@usu.edu

435-###-#### | Old Main Rm. 401D

1400 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

...@usu.edu

435-###-#### | Old Main Rm. 402D

1400 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-###-####| ...@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights