Benefits Administrator
Wilsonville, Oregon, United States
Permanent Position/Full Time
Pay Range
$90,000.00 - $100,000.00/yr
Summary
The Benefits Administrator is responsible for managing the company's health, welfare, retirement, and leave administration. This role ensures that benefit offerings are competitive, cost-effective, legally compliant, and aligned with company values. The Benefits Administrator serves as a subject matter expert, overseeing day-to-day program administration, vendor relationships, compliance requirements, and employee escalations related to benefits and leave.
Required Education and Experience
- Bachelor's degree or equivalent combination of education and experience
- Minimum 3 years of experience administering employee benefit programs
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint) with proficiency in excel at an intermediate level including functions such as VLOOKUP, pivot tables, conditional formatting, and basic data analysis
- Working knowledge of relevant benefit regulations and programs (HIPAA, COBRA, FMLA, OFLA, PLO, WPL , ERISA, 401(k), disability, etc.)
Benefits & Leave Administration
- Oversee employee benefits (medical, dental, vision, life, disability, wellness, 401(k)) and ensure compliance.
- Manage leave programs (FMLA, WAPFML, OFLA, PLO), documentation, and partner with HR on complex cases.
Vendor & Program Management
- Serve as liaison to vendors and brokers; manage contracts, monitor costs, and ensure service standards.
- Lead annual open enrollment, including planning, coordination, and employee education.
Employee Support & Communication
- Provide guidance on benefits, claims, and eligibility; maintain communication tools and SharePoint resources.
401(k) & Compliance
- Administer 401(k) plan, audits, and reporting.
- Ensure compliance with regulations (COBRA, HIPAA, ERISA, ACA).
Data & Billing
- Maintain accurate HRIS and vendor data; audit records and reconcile insurance invoices.
Continuous Improvement & Policy Support
- Recommend process and policy enhancements based on feedback and trends.
- Support HR policy development and interpretation.
Documentation & Reporting
- Maintain plan documents, vendor files, and employee records per legal and internal standards.
Key Competencies
- Communication & Customer Service
- Benefits Expertise
- Regulatory Knowledge & Compliance
- Critical Thinking & Problem Solving
- Data Accuracy & Analytical Skills
- Project and Vendor Management
Expected Hours of Work
This is a full-time position, and hours of work and days are Monday though Friday, 8:30 am to 5:00 pm.
Travel
This position may require up to 10% travel.