Administrative Specialist
: Job Details :

Key Duties:

• Data Entry & System Maintenance: Maintain accurate, up-to-date records across multiple systems (manual entry & Jira).
• Scheduling & Coordination: Organize ~20+ meetings/week, manage calendars for hiring manager/team, and coordinate utility/stakeholder calls.
• Communication: Manage group inbox, respond to inquiries using templates, escalate complex issues.
• Process Support: Identify workflow inefficiencies, suggest improvements, and assist in project coordination.

Requirements:

• Strong data entry, organizational, scheduling, and inbox management skills.
• Quick learner with new tools (esp. Jira & I/O systems).
• Professional communication style; comfortable with stakeholders.
• Preferred: Administrative assistant background; utility/energy industry familiarity; project coordination experience.