Melville, NY, Melville, New York, United States of America •
538 Broadhollow Rd, Melville, NY 11747, USA
Job Description
Posted Sunday, February 16, 2025 at 5:00 AM | Expires Sunday, March 9, 2025 at 4:59 AM
H2M architects + engineers, a multidiscipline architectural, engineering, and environmental consulting firm seeks a Project Coordinator in Melville, NY to work collaboratively with our team on specific short and long-term projects, contributing to the entire project lifecycle.
In this role, you will oversee tasks delegated to you by the Civil Engineering Discipline project managers you are supporting to ensure a successful project completion. In addition, this position will also perform assignments delegated by the Civil Discipline Director for specific tasks and initiatives. This position will coordinate with internal resources, including but not limited to support groups such as Finance, Marketing and HR. Successful candidate will be highly organized, adaptable, and able to prioritize tasks while working independently.
Job Responsibilities
- Work independently and collaboratively with discipline/department and project managers and team to maximize productivity on all Civil Engineering projects.
- Collaborate with the whole project team to contribute to the entire project duration.
- Assist PM's with proposals including proposal set up, coordinate proposals with various disciplines and ensure scope of work and fees are provided on schedule, finalize and issue proposal letters, prepare supporting contract documents and review insurance documents from subconsultants.
- Receive and process Requests for Information (RFI) from contractors, project team members and/or clients and maintain the requests via appropriate tracking logs.
- Assist and coordinate efforts with Civil Discipline (Civil) project team members with the development and maintenance of documents such as meeting minutes, drawings, specifications, approvals, and related items.
- Organize and monitor schedules to ensure internal deadlines are met, following up as needed and using discretion to meet client expectations and deadlines.
- Coordinate efforts within the team and with outside consultants; keep the team posted by reporting updates verbally, and in writing, to management and clients.
- Assist with monitoring budget and backlog by working with disciplines/departments.
- Work with internal support groups on behalf of Civil team:
- Finance: Collaborate with project accountants and project managers to monitor project financial performance, Work in Progress (WIP) and Accounts Receivable (AR) and related information from BST to assist with overall Civil project financial management.
- Marketing: Establish relationship with marketing team to oversee marketing efforts related to proposal coordination, resume development with staff and follow-up within deadline timeframe. Work with marketing to assist in Civil social media campaign for the discipline.
- Human Resources: Coordinate with HR on intern scheduling and related new hire information.
- IT: Work with IT team to ensure new hire set up is complete and follow-up with problems regarding software/hardware issues.
- Serve as a mentor and resource to junior staff on company standards, templates, policies, and procedures; introduce staff to team members and answer any questions; ensure that new hires have appropriate office supplies desk setup.
- Assist staff on all projects with varying degrees of complexity and provide support on some administrative tasks as needed.
- In collaboration with Civil team, prepare PowerPoint presentation for Civil monthly discipline meetings and annual business plan.
- Schedule and coordinate meetings, calendar invites, and organize lunch and learn food orders.
- Answer/respond to calls for Civil teams and screen/direct contractor and client calls using discretion and follow-up by taking concise messages to ensure clients are serviced in the most efficient and professional manner.
- Assist in coordinating meetings with Civil guests and manage sign-in/out procedures.
- Visit municipalities, agencies, and clients to drop off/pick up plan submissions, applications or project related documents when needed.
Education and Qualifications
- Associate or Bachelor's degree in a relevant field preferred. Certifications that exemplify a desire for continued education preferred (certified project manager desirable)
- Minimum 2-4 years demonstrated project related work experience, preferably in the A&E industry
- Demonstrate commitment to clients' needs and confidentiality.
- Outstanding organizational skills and ability to prioritize deadlines, multitask and resolve problems.
- Excellent oral and written communication skills
- Strong computer skills, including experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Collaborative working style and team-player attitude and commitment to team's success.
- Able to work independently with minimal supervision, using independent judgement to get things completed within deadline.
- Highly motivated with a strong work ethic and a positive and encouraging attitude.
- Must be a team player - reliable committed to the team's success.
- Ability to thrive in a high-volume, deadline-driven work environment.
The salary range for this role is $50,000 - $65,000 annually.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant's characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.
About H2M:
While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:
- Our People: It's our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
- Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
- Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.
At H2M, we're more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let's see it through together.
H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women's Initiative and Young Professionals.
H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
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