Division Chief Secretary - Administration Division
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Division Chief Secretary - Administration Division

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Division Chief Secretary - Administration Division

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Duties

Under executive direction with significant independence, directs the activities of the Administration Division. Responsibilities include, but are not limited to:

• Providing administrative assistance to the Chief of Administration, including drafting, typing, and distributing confidential correspondence.
• Supervising clerical staff and managing schedules, calendars, and division resources.
• Handling communication, coordination of events, and liaising with city officials and other departments.
• Managing administrative tasks such as ordering supplies, updating contact lists, and processing requests.
• Responding to verifications and coordinating agency events and special projects.
• Performing clerical tasks, creating reports, and preparing official documents.

Minimum Qualifications

• Associate degree with secretarial or office technology credits, or equivalent education/experience.
• Experience requirements vary from 6 months to 2 years of secretarial experience, depending on education level.

Skills Requirements

Typing speed of at least 55 words per minute; stenographic skills may be required for some assignments.

Residency Requirement

NYC residency within 90 days of appointment; exceptions apply for certain city employees.

Additional Information

The City of New York is an equal opportunity employer committed to diversity and inclusion.

Salary Range

$58,664.00 – $100,958.00 annually.

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