Payroll Administrator
: Job Details :

A career that changes lives.

SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, and Connecticut. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years.

Position Summary:

The Payroll Specialist is responsible for supporting accurate and timely processing of payroll across multiple states and locations. This role works closely with the Payroll Manager and partners with People Services, Finance, and Operations teams to ensure data integrity, regulatory compliance, and an exceptional employee experience. The Payroll Specialist contributes to the maintenance of payroll systems and documentation and serves as a key point of contact for resolving payroll-related issues in a fast-paced, deadline-driven environment.

Key Responsibilities

• Accurately process biweekly, multi-state payroll in accordance with company policies and all applicable wage, hour, and tax laws.
• Enter and maintain payroll information, including hours worked, adjustments, and employee updates.
• Review and audit timesheets, attendance records, and payroll data to ensure accuracy and completeness.
• Prepare payroll reports and summaries for management and auditing purposes.
• Respond to employee payroll inquiries with a focus on timely resolution and exceptional service.
• Process payroll transactions such as retroactive pay, garnishments, direct deposits, wage deductions, and bonuses.
• Assist with the preparation and distribution of year-end tax forms (e.g., W-2s, 1099s).
• Maintain confidentiality and integrity of payroll records in accordance with company policies and data privacy standards.
• Support internal payroll audits and help identify opportunities to improve processes and accuracy.
• Assist with payroll calendar maintenance and ensure adherence to processing deadlines.
• Collaborate with internal teams to ensure accurate employee data entry (e.g., hires, terminations, promotions).
• Participate in payroll system testing, upgrades, and related projects.
• Stay informed on payroll laws, regulations and
• Assist in maintaining compliance across all jurisdictions.
• Perform other duties as assigned.

Required Qualifications:

• Bachelor's degree.
• 3+ years of experience in payroll processing in a high-volume, multi-state environment.
• Working knowledge of federal, state, and local payroll regulations.
• Proficiency in enterprise payroll systems (UKG).
• Strong attention to detail with excellent data entry, analytical, and organizational skills.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong verbal and written communication skills with commitment to customer service.
• Demonstrated integrity and discretion in handling confidential information.

Preferred Qualifications:

• Experience working in a healthcare or multi-location organization.

Salary Range:

• $65,000 - $70,000 commensurate with experience

** Local candidates strongly preferred. This is a hybrid role based out of Hauppauge, NY.

Benefits:

We aim to take care of our teammates the same way we take care of our patients.All SightMD employees receive the following benefits:

• Medical/Dental/Vision Insurance
• Prescription Drug Coverage
• Company Paid Term Life Insurance & Long-Term Disability
• Supplemental Insurance Benefits
• Employee Assistance Program (EAP)
• Retirement Plan - 401(k)
• Paid Time Off (PTO)
• Paid Holidays
• Career Development Programs

* All benefits are subject to eligibility requirements.

Equal Employment Opportunity Statement:

SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at ...@sightgrowthpartners.com

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Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.