Overview: A dynamic and fast-paced Real Estate Management office in Westchester is seeking a highly organized and detail-oriented Administrative Assistant. This role is ideal for a motivated individual who is familiar with the complexities of landlord/tenant work and various housing programs. The position offers both part-time and full-time opportunities depending on the candidates availability and preference. Key Responsibilities:
Landlord/Tenant Relations: Assist with the management of landlord and tenant interactions, ensuring that all communications are handled promptly and professionally. Address tenant concerns, coordinate maintenance requests, and facilitate conflict resolution when necessary. Lease Management: Handle the preparation, review, and processing of lease agreements. Ensure that all leases are accurately maintained and updated in the system. Manage lease renewals, including communication with tenants and coordination of necessary documentation. Section 8 and Housing Programs: Work closely with Section 8 and other housing assistance programs to ensure compliance with all relevant regulations. This includes processing applications, managing tenant files, and ensuring that all paperwork is completed accurately and on time. SCRIE/DRIE Programs: Manage the Senior Citizen Rent Increase Exemption (SCRIE) and Disability Rent Increase Exemption (DRIE) programs. Ensure that eligible tenants are properly enrolled and that all required documentation is submitted and maintained. Administrative Duties: Perform a variety of administrative tasks such as answering phones, managing emails, scheduling appointments, and maintaining office records. Ensure that the office runs smoothly and efficiently by staying organized and proactive. Follow-Up: Maintain excellent follow-up practices to ensure that all tasks are completed in a timely manner. This includes tracking the progress of various projects and ensuring that deadlines are met. Self-Motivation: Work independently and take initiative on tasks without the need for constant supervision. Proactively identify areas where processes can be improved and contribute to the overall efficiency of the office.
Qualifications:
- Prior experience in a real estate or property management environment is preferred.
- Familiarity with landlord/tenant regulations, Section 8, SCRIE/DRIE, and lease management is essential.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks simultaneously in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software.
- A positive attitude and a strong work ethic.
Benefits:
- Competitive wage based on experience and qualifications.
- Flexible working hours with options for part-time or full-time employment.
- Opportunities for professional growth and development within the company.
- A supportive and collaborative work environment.
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