Deputy Clerk of Courts - Family
: Job Details :

Deputy Clerk Of Courts - Family

Salary: $21.15 - $28.61 Hourly

Location: Elkhorn, WI

Job Type: Full-time

Job Number: 2025-00085

Department: Clerk of Courts

Opening Date: 08/12/2025

Closing Date: 8/26/2025 11:59 PM Central

Position Summary

This position is responsible for following, researching and interpreting Wisconsin State statute 767, as well as creating and maintaining all Walworth County court files, exhibits, and court records.

Supervision

This position acts as a lead worker to the department's Administrative Clerk and Student Worker positions.

Essential Duties And Responsibilities Include The Following

Other duties may be assigned.

• Establish and maintain cooperative working relationships with all levels of judicial, professional, administrative, and support personnel.
• Interact with the public, in person and over the phone and respond to public inquiries in a tactful and courteous manner while providing quality customer service.
• Assist colleagues whenever necessary.
• Access, enter, and retrieve data ensuring accuracy and validity of information on specialized Circuit Court Automation Project (CCAP).
• Monitor deadlines and arrange and maintain court calendars.
• Assist with the scheduling of interpreters for court proceedings.
• Open and close cases, process change of venues and schedule interpreters.
• Perform administrative duties such as organizing case files, managing logistics, etc.
• Access, photocopy and receipt money for files for judges, court staff, general public and attorneys.
• Organize exhibits, documents and appendices.
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
• Review various court documents to determine if they are confidential pursuant to Wisconsin State Statutes and sealing those documents if warranted.
• Receive, distribute, and process mail.
• Processing of appeals for actions affecting the family.
• Testify in court proceedings when necessary.
• Relieve and/or back up Calendar Clerks and other Deputy Clerks of Court.
• Review paperwork received from parties ensuring completeness and accuracy.
• Schedule and clerk cases specifically assigned to out-of-county judges.
• Back up all courts when necessary.
• Customer service responsibilities to include, but not limited to: responding to customer inquiries both in person and on the phone regarding court processes and managing court records.
• Conduct professional daily contact with judges/commissioners, office staff, police officers, attorneys, probation officers, other state and county agencies to assist with record dissemination and responding to their requests for documents or other information.
• Independently perform varied duties of court work utilizing CCAP, Word, Excel, and any other related computer systems.
• Process e-filing and scan documents; check and review all documents for proper document type and security classification and ensure all pages are scanned/e-filed properly and are legible.
• Prepare and review all legal documents for completeness, adequacy, accuracy and compliance with statutes and rules; determine processing required and take necessary action in accordance with state statutes, court rules, and procedures.
• Comply with all local, state, and federal statutes and local court rules.
• Issue/generate notices, summons correspondence, court calendars, orders, and similar documents; review for accuracy and completeness, obtain required signatures, affix court seal, and authenticate documents.
• Determine proper routing of all documents through e-filing.
• Issue and quash warrants, prepare bail bonds, suspend and reinstate driver's licenses consistent with established procedures.
• Cross train on procedures used in other areas/divisions and serve as back up as assigned.
• Demonstrate a commitment to county safety and risk management efforts.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience.

Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Proven experience in legal terminology.

Interactions And Communications

Provides specialized information and/or recommendations to others regarding an area of expertise.

Decision Making

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking And Problem Solving

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse but are typically covered by precedent or established practice.

Tools & Equipment Used

Calculator Typewriter Telephone Personal Computer/Printer Copy Machine FAX Machine Scanner

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is frequently required to walk; and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nepotism Or Conflict Of Interest Compliance

A person may not be offered or hold this position if the employment would result in that person being a supervisor or subordinate to an immediate family member. Immediate family includes the employee's spouse, brother, sister, parents, children, stepchildren, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee's household. A person may not be offered this position if employment would create either an actual conflict of interest or the appearance of a conflict of interest.

Selection Process

Formal electronic application; rating of education and experience; oral department interview; reference check; background check and post-offer medical examination including drug screen. Other job related tests may be required.

Walworth County Employee Benefit Summary

H - Non-Represented Hourly Employees

BARGAINING UNIT: Non-Represented Hourly Employees

HIRED ON OR AFTER JANUARY 1, 2012

DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following