Word Processing Systems Operator
This is a highly responsible and professional position serving as a Word Processing Systems Operator within Health Information Services. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.
Specific Duties and Responsibilities
The following duties and responsibilities are typical for this position:
- Responsible for the update of all Face Sheets when new information is received. This process requires that a new Addendum be done, and a Notice of Legal Action, when necessary, has to be sent out to appropriate departments.
- Coordinates the destruction of the patients' medical records that have met the seven-year retention schedule. This entails printing lists of all discharges and coordinating the transport of these records from the home unit to Central Health Information Services. Once records are received, they are checked to ensure that all volumes are received, then filed in the basement for storage.
- Serves as the clerk for Unit 32 and Unit 31, which requires working closely with the nurses to maintain the patients' armbands, DNR Status, maintaining the master records, the scanning of documents, and filing as necessary. Also maintains the Outpatient Charts, which includes pulling them from storage when admitted and pulling them upon discharge.
- Serves as the recorder for the monthly HIS Meetings and maintains the office supplies, which includes ordering from the warehouse and from outside vendors.
- Other related duties as assigned.
Knowledge, Skills and Abilities Required for the Position
The following knowledge, skills, and abilities are required for the position:
- Knowledge of correct spelling, punctuation and grammar usage.
- Knowledge of letter, report and tabular formats.
- Skill in typing.
- Ability to operate word processing equipment.
- Ability to use correct spelling, punctuation and grammar.
- Ability to type letters, memoranda and other standard business forms in correct format.
- Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
Minimum Qualifications
The following minimum qualifications are required for the position:
- One year of work experience in the operation of word processing equipment; or
- Two years of secretarial or clerical work experience; or
- Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution, or
- Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required two years of secretarial or clerical work experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required two years of secretarial or clerical work experience. A high school diploma or its equivalent can substitute for one year of the required two years of secretarial or clerical work experience.
Candidate Profile (Application) Requirements
The following requirements must be met for the candidate profile (application):
- Include the supervisor names and phone numbers for all periods of employment.
- Account for and explain gaps in employment so that the hiring process is not delayed.
- Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- It is unacceptable to use the statement See Resume in place of responding to qualifying questions and entering work history.
- If you experience problems applying online, please call the People First Service Center at (877) ###-####.
Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Employment Disclosures
The following employment disclosures are required:
- DCF Employment Disclosures
- US CITIZEN REQUIREMENT
- SELECTIVE SERVICE SYSTEM REGISTRATION
- RETIREE NOTICE
- BACKGROUND SCREENING
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location: Chattahoochee, FL, US, 32324 Nearest Major Market: Tallahassee