Are you an experienced Executive Administrative Assistant looking to make a significant impact? Medix is partnering with a leading Outpatient Medical Group in Southern California, serving mental health needs since 1992, to find a dedicated professional to support our CEO.
This is a unique opportunity to work one-on-one with our CEO/Medical Director/CMO, becoming a vital part of our fast-paced, growing organization. You'll gain exposure to the inner workings of a multi-location corporation, collaborating closely with key leadership.
What You'll Do:
As a critical extension of the CEO, you'll anticipate needs and manage priorities with precision. Your core responsibilities include:
- Calendar & Schedule Management: Independently manage and optimize the CEO's complex calendar, including clinical, business, and personal engagements.
- Administrative & Healthcare Support: Act as a primary point of contact, handle correspondence, prepare reports, and assist with healthcare administrative coordination.
- Travel & Logistics: Coordinate travel and manage appointments.
- Multi-Location Support: Provide support across our offices in San Bernardino, Riverside, Orange, and Los Angeles Counties, requiring regular driving.
What You'll Bring:
- Proven Experience: Demonstrated background as an Executive Healthcare Assistant or similar senior secretarial role, preferably with experience supporting physicians.
- Organizational Skills: Exceptional planning, time management, and the ability to multitask efficiently in a dynamic environment.
- Tech Proficiency: Expert in MS Office Suite (Outlook, Word, Excel, Teams, SharePoint).
- Professionalism & Discretion: High emotional intelligence, excellent communication skills, and a commitment to confidentiality.
- Mobility: Valid California Driver's License and reliable transportation are essential.
Why Join Us?
Beyond an impactful role in a mission-driven organization, we offer:
- Full-Time Hours: Expected 36-50 hours per week.
- Comprehensive Benefits: 401(k), Dental, Health, and Paid Time Off.
- Unique Perks: Potential access to paid or free events and educational programs.
If you're a highly motivated professional with a passion for healthcare and a drive for excellence, apply today!