Executive Assistant
: Job Details :

Executive Assistant to the CEO – Workforce Innovation Initiative

Location: Syracuse, NY | Full-Time | Temp-to-Hire | $51,500–$60,000

Are you a mission-driven administrative professional looking for a dynamic opportunity to be part of something transformative from day one?

Our client is a newly launched workforce development initiative focused on building equitable access to career pathways in advanced manufacturing and construction across Upstate New York. Backed by regional economic development leaders, this high-impact program is in its foundational stage—and you'll be at the center of it all. The CEO is actively building the organization from the ground up and is seeking a trusted right hand to support day-to-day operations, strategic communications, and executive coordination.

About the Role:

This is more than just calendar management. As Executive Assistant to the CEO, you'll play a critical organizational role that blends executive support with team coordination. You'll manage confidential information, prepare presentations, coordinate board and partner meetings, and ensure seamless communication within a high-profile, fast-moving environment.

Key Responsibilities:

• Manage the CEO's calendar, travel, and correspondence
• Prepare executive presentations, board materials, and internal reports
• Coordinate board communications, meeting logistics, and minutes
• Maintain contact databases and track key organizational documents
• Serve as a point of coordination for internal stakeholders and external partners
• Handle confidential information with discretion and professionalism
• Support a range of administrative and team coordination duties as needed

What We're Looking For:

• Proven experience supporting executive leadership or senior-level professionals
• Mastery of Microsoft Office (especially Outlook, Word, PowerPoint, Excel)
• Outstanding organizational, written, and verbal communication skills
• Ability to operate with discretion, tact, and maturity in high-profile settings
• Experience coordinating board/committee meetings is a plus
• A collaborative mindset, with the flexibility to grow alongside a fast-evolving initiative
• Associate degree preferred but not required

What You'll Gain:

• A front-row seat in shaping a mission-driven organization from its earliest stages
• The opportunity to grow into a permanent role and be a foundational member of the team
• A professional, respectful environment that values equity, access, and long-term impact

Position Details:

• Type: Temp-to-Hire
• Schedule: Monday–Friday, 8:30 AM–4:30 PM
• Location: Syracuse, NY (on-site)
• Compensation: $51,500–$60,000 annually
• Classification: This role may be non-exempt based on final salary and duties

If you thrive in a role where your organizational skills, discretion, and professionalism are not only appreciated but mission-critical, we'd love to hear from you.

Apply now to be considered for this impactful opportunity. Submit a resume to ...@hiresapphire.com for immediate consideration!

Sapphire Recruitment is an EOE