Part Time Assistant Human Resources
: Job Details :

Part-Time Human Resources Assistant

The Part-Time Human Resources Assistant provides administrative support to the Human Resources department with a focus on data entry, records management, and employee support. This position is responsible for maintaining accurate and confidential employee information using the college's ERP system (Jenzabar EX) and customer service. This position must be detail-oriented, organized, and able to interact professionally with faculty, staff, and visitors while maintaining professionalism, confidentiality, and a strong commitment to radical hospitality.

Responsibilities:

• Effective use of the ERP Jenzabar EX system for data entry
• Assist with regular HR reports, such as employee headcount, leave tracking, and compliance metrics
• Respond to general HR inquiries from staff and faculty in a timely and professional manner
• Support the gathering and analysis of HR data for institutional reports, audits, and accreditation reviews
• Assist with the recruitment process
• Participate in the development or revision of HR forms and templates
• Assist with onboarding and offboarding process for new and departing employees
• Maintain digital and paper records of employee data, including personnel files and digital updates
• Prepare employment verifications, letters, and standard HR correspondence
• Assist with employee training programs and tracking employee evaluations
• Assist the follow up on mandatory training completion
• Perform data entry, filing, scanning, and other clerical tasks as needed
• Assist with employee events
• Greet employees and other office visitors
• Other duties, as assigned.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or coursework in HR, business, or related field preferred
• Customer service & handling phone calls experience
• Ability to think logically, make decisions and solve problems
• Strong organizational, analytical skills and attention to detail
• Ability to maintain confidentiality and exercise sound judgment
• Data entry skills, spreadsheet, and word processing proficiency
• Written and verbal communication skills
• Must be able to work in a typical office environment

Preferred Qualifications:

• Experience working in higher education
• Knowledge of employment laws and HR best practices
• Strong proficiency in Microsoft Excel, including the ability to use functions such as VLOOKUP, sorting, filtering, and pivot tables for data management and analysis

Supervisory Responsibilities:

• 0 Full-Time Direct Reports
• 0 Part-Time Direct Reports

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.
• No or very limited exposure to physical risk.

Safety:

• Provide resources for safe operation of units. Create and support workplace safety.

Salary Range & Fringe Benefits:

• The rate of pay is $13 per hour for up to 19 hours per week.
• Worker's Compensation
• Limited Part-Time Retirement Plan
• Kilgore College does not participate in the federal Social Security program.
• All full-time positions are located in Kilgore, TX.
• No fully work from home positions are available at this time.
• All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.
• Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.