Receptionist
We are looking for a detail-oriented receptionist to join our team in Moon Township, Pennsylvania. In this long-term contract role, you will serve as the first point of contact for visitors and clients, ensuring smooth day-to-day operations. This position offers an excellent opportunity to showcase your organizational and communication skills while contributing to the success of a dynamic transport industry environment.
Responsibilities:
- Manage a multi-line phone system, directing calls to the appropriate departments and addressing inquiries promptly.
- Provide exceptional customer service to clients, visitors, and team members.
- Perform accurate and efficient data entry tasks to maintain updated records.
- Handle email correspondence professionally, ensuring timely responses and clear communication.
- Coordinate and schedule appointments while maintaining an organized calendar.
- Utilize Microsoft Excel, Outlook, and Word to complete administrative tasks and support office operations.
- Maintain and organize files and documents for easy accessibility and record-keeping.
- Foster positive interactions with clients and colleagues, utilizing strong interpersonal skills.
- Support daily office operations with a proactive and detail-oriented approach.
Requirements:
- Minimum of 1 year of experience in a receptionist or administrative role.
- Proficiency in managing multi-line phone systems and handling incoming calls.
- Strong customer service skills with a friendly and detail-oriented demeanor.
- Ability to perform accurate data entry and maintain organized records.
- Familiarity with Microsoft Excel, Word, and Outlook for administrative tasks.
- Solid email correspondence skills with attention to clarity and professionalism.
- Excellent interpersonal skills to build rapport with clients and team members.
- Strong organizational abilities to manage appointments, files, and daily tasks effectively.