Receptionist Position
We are looking for a reliable and detail-oriented receptionist to join our team in Jackson, Michigan. This is a long-term contract position within the oil & gas services industry, offering opportunities to contribute to administrative projects while managing front desk responsibilities. The ideal candidate will be comfortable handling routine tasks and eager to take on additional challenges.
Responsibilities:
- Serve as the first point of contact by welcoming visitors and managing incoming calls on a multi-line phone system.
- Handle basic administrative tasks such as sorting mail, filing documents, and printing invoices.
- Support the accounts receivable team with data entry and invoice lookups.
- Assist the HR department with mileage tracking and other administrative duties as needed.
- Collaborate with the staff accountant to reorganize spreadsheets and complete assigned projects.
- Provide administrative support to the service team, including work order ticket entry and related tasks.
- Maintain confidentiality and discretion while working closely with company leadership.
- Ensure the front desk is consistently staffed and serve as the dependable and organized face of the company.
- Take initiative to keep busy during slower periods by identifying and completing additional tasks.
Requirements:
- Proven experience in receptionist or administrative roles, with the ability to multitask effectively.
- Familiarity with multi-line phone systems and inbound call management.
- Basic proficiency in Microsoft Excel for creating and updating documents.
- Strong organizational skills and attention to detail for handling mail, invoices, and filing.
- Ability to maintain confidentiality and exercise discretion in a detail-oriented setting.
- Excellent communication skills, both written and verbal.
- A proactive attitude and willingness to take on new responsibilities or projects.
- Availability to work on-site Monday through Friday, 8 AM to 5 PM, with a one-hour unpaid lunch break.