Accounts Payable Manager
Under the direction of the Procure to Pay Director, the Accounts Payable Manager is responsible for the direct oversight and management of all Accounts Payable functions required to support the operations of all campuses of the Albany Med Heath System. This includes payment processing, month/year end processes, as well as compilation and presentation of data and reports. The position is accountable for ensuring processing of payables in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The position will provide direct supervision and leadership to all Accounts Payable staff and collaborate with colleagues, stakeholders, and suppliers to ensure efficiency of processes and outstanding levels of services.
Essential Functions
- Oversight of all accounts payable processing. Ensure all invoices, reimbursements, refunds, credits, and related items are processed in an accurate and timely manner, leveraging methodologies that maximize efficiencies. This includes oversight of receipt, processing, as well as the matching process for payments against purchase orders. This also includes ensuring all inquiries and requests for assistance are responded to timely, accurately, and professionally.
- Oversight of disbursement process and management of cash allocation, in coordination and aligned with guidance from Treasury. This includes coordination with IT and Banking partners to ensure all necessary integrations.
- Recruit, hire, train, manage, evaluate, and mentor Accounts Payable staff to promote performance and accountability. Organize and assign workload to ensure appropriate internal controls and segregation of duties, while ensuring necessary staffing levels, appropriate cross training, and succession planning. This will include managing staff in remote settings.
- Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s).
- Identify and leverage opportunities to maximize cost savings or rebate opportunities achievable thru payment methodologies or timing.
- Work to establish constructive working relationships with suppliers to identify, research, and resolve invoicing or payment discrepancies or issues. This includes establishing processes for review of purchase orders in received status, as well as statement research and reconciliation with primary suppliers on a regular basis.
- Work collaboratively with other departments including Purchasing, Data Integrity, Finance, and Treasury.
- Ensure supplier file processes and standards are established and enforced to maintain accurate and complete supplier file, and appropriate controls upheld for validating payment remittance.
- Develop and maintain regular departmental reports for review within the department as well as dissemination to management or other stakeholders. Reports should monitor and proactively identify trends or issues which warrant further review such as unprocessed invoices, invoices on hold or in exception, or growing spend or balances.
- Monitor key performance indicators to ensure performance meets or exceeds standards, making interventions or recommendations for process improvements as needed and appropriate.
- Oversee coordination and completion of any and all monthly and year end activities, including completion of 1099 filings.
- Identify and pursue unclaimed funds identified for the organization.
- Assist with development of policies and procedures, and departmental mission, goals, and objectives.
- Manage file storage and document retention to ensure records are maintained and accessible to support and comply with financial processes and regulations.
- Other duties as assigned. This position may be asked to assist with other tasks, projects, and initiatives as needed.
Qualifications
Bachelor's degree in business or other related field, with at least 5 years of progressively responsible roles in a business office setting, including more than 3 years of supervisory experience. Incumbent must have excellent organizational, analytical and communications skills, both written and verbal, with ability to communicate effectively with variety of stakeholders both internal and external to the organization. Must have ability to compile and present data in manner appropriate to the audience. Must possess ability to work independently, but also as a member of a team, with supervisory skills and ability to organize and lead staff. Must have demonstrated ability to interpret and apply regulations, policies and procedures, attention to detail and outstanding organizational skills, with the ability and willingness to prioritize demands and make decisions in a fast paced, deadline driven environment. Must be proficient in Microsoft products and large ERP Business systems.
Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer.