Salary: Depends on Qualifications Location : Dothan, AL Job Type: Full-Time Job Number: 2025-2026:01 College/Division: WCC-501080-Student Admissions Opening Date: 08/11/2025 Closing Date: 8/26/2025 2:00 PM Central Campus Location: Wallace Community College Position Summary The Assistant Director position will support the Director of Enrollment Services/Registrar with maintaining oversight of several critical enrollment management functions along with implementation of policies and procedures relating to admissions, student records, registration, graduation and orientation. This position works directly with admissions and records staff to effectively provide services to students, prospective students, parents, principals, superintendents, deans, department heads, faculty, alumni, and friends of Wallace Community College. The employee performs other various administrative duties as required. POSTING DATE: AUGUST 12, 2025 SALARY: Appropriate placement on Salary Schedule C3 (range: $44,895 - $91,214). ANTICIPATED START DATE: SEPTEMBER 15, 2025 The position will be based initially at the Wallace Campus in Dothan. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Essential Duties and ResponsibilitiesESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. ESSENTIAL FUNCTION: Student Success. Employee promotes an environment of student academic and career success.
Assist the Director in the evaluation, improvements, and implementation of Admissions and Enrollment software (i.e. Banner, National Student Clearinghouse, BDM, Parchment, DegreeWorks, DegreeVerify, CRM, etc.) and technological advancements to support the role of Admissions, Enrollment, and Student Success. Participates in the planning, development, and presentation of orientation to first-year students. Provides support for recruitment efforts by assisting in the administration of the Admissions office and developing, supervising, and training admissions staff. Provides guidance for students during the onboarding process for the College. Serve as a resource for students related to the admissions process, registration process, academic records and grades, evaluation of transcripts for the purpose of awarding degrees and certificates, enrollment verifications, and the production of a timely and accurate transcript. ESSENTIAL FUNCTION: Admissions. Employee performs duties related to the management of the admissions process of the College.
Assist with planning, improving, and implementing policies and procedures that govern the day-to-day operations of the Admissions and Records offices. Supervise, train, evaluate and provide work direction and guidance to assigned staff. Monitor the work of staff to ensure compliance and accuracy with all state and federal policies and regulations. Maintain current knowledge of regulations, policies, application requirements, and eligibility for Admissions. Resolve problems and complaints from students, faculty, and staff. Assist the Director with begin and end of term processes, as well as set-up. ESSENTIAL FUNCTION: Supervision. Provides staff supervision and direction for designated staff.
Supervises staff and provides regular feedback based on their ongoing job performance to appropriately enhance development, productivity, and morale. Conducts performance evaluations of designated personnel. Approves time off requests. Recommends training and professional development to enhance the knowledge, skills, and abilities of staff. ESSENTIAL FUNCTION: Reporting/ Metrics/Communications. Establishes and maintains accuracy in records and reports, utilizing current and accepted metrics, policies, and procedures. Communicates and disseminates information accurately and in a timely manner.
Produces and manages admissions metric reports; develops and implements processes. Collects and assimilates data. Prevents issues and problems through accurate, complete, and well-organized communications. Develops systems that ensure compliance with deadlines and within established time frames. Ensures that College systems, data, and information that are captured are accurate. ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.
Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action. Performs a productive full day's work. Ensures that service to students and the general public is top priority. Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students. Adheres to all College and System policies and procedures. Performs other duties as required. Qualifications
A bachelor's degree from an accredited college or university is required. Three (3) years of experience in a college or university setting in student services is required. One year of supervisory experience is required. Ability to work nonstandard hours specifically evenings and weekends is required. Current and valid driver's license with the ability to frequently travel to attend events and activities on the Sparks campus is required. ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed. Applicants must travel at their own expense for interviews that are conducted in person.Application Procedures/Additional Information Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Tuesday, August 26, 2025. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
Completed Wallace Community College employment application Current resume Cover letter describing specifically how your experience and qualifications meet the required qualifications. Employment verification letter(s) verifying:a minimum of three years of experience in a college or university setting in student services is required, AND documenting one year of supervisory experience.Letter(s) must include employment dates and job title, and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required 3 years of experience and 1 year of supervisory experience. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimum of a bachelor's degree. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned, and the date the degree was conferred. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time. APPLICATIONS MUST BE FILED ONLINE AT: www.wallace.edu/employment IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-###-####)PLEASE NOTE:
- ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact:
Human ResourcesMonday - Thursday 7:30 am - 4:30 pmFriday 7:30 am - 2:00 pm334-###-####
- WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
- When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
- All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) ###-#### In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. If you have a disability and require accommodations, please notify us at (334) ###-####. Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number) Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours) Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used) Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President. Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 15 (5 locally assigned) Contracted Work Days 260 Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24) Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24) Law Enforcement Officers: Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24) Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24) Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP. Tobacco Usage Premium
The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount. Wellness Premium
The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver. If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision. Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Institution matches $800 monthly (effective 10/01/17). Duty Hours (hours vary by campus and needs of the student)Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes. Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov. 01 Please describe your student services experience. Required Question