Position Summary: The Accounts Payable Specialist will be responsible for processing all invoices and payments in an accurate, efficient, and timely manner. This role is critical to maintaining strong financial records, ensuring vendor relationships are positive, and supporting the overall financial health of the company. The ideal candidate will have a solid understanding of accounting principles, strong organizational skills, and a commitment to accuracy.
Key Responsibilities: - Invoice Processing: Receive, review, and process a high volume of invoices, ensuring all invoices are properly coded, authorized, and entered into the accounting system.
- Vendor Management: Maintain accurate and up-to-date vendor files, including contact information, W-9 forms, and payment terms. Respond to vendor inquiries in a professional and timely manner.
- Payment Execution: Prepare and process weekly check runs, ACH payments, and wire transfers. Ensure all payments are made on schedule and accurately.
- Reconciliation: Reconcile vendor statements and resolve any discrepancies or issues.
- Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
- Month-End Close: Assist with month-end closing activities, including preparing journal entries and reconciling accounts payable general ledger accounts.
- Record Keeping: Maintain organized and accessible electronic and physical records of all accounts payable transactions.
- Process Improvement: Identify and recommend improvements to accounts payable processes to increase efficiency and accuracy.
- Reporting: Generate various accounts payable reports as needed for management.
- Compliance: Ensure compliance with all internal controls, company policies, and relevant accounting regulations.
Qualifications: - Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- 2+ years of experience in an Accounts Payable role, preferably within the financial or mortgage industry.
- Proven experience with a major accounting software (e.g., NetSuite, QuickBooks, SAP, etc.).
- Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUPs, etc.).
- Strong understanding of basic accounting principles and accounts payable best practices.
- Exceptional attention to detail and a high degree of accuracy.
- Excellent organizational and time management skills with the ability to handle multiple tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to work effectively with internal teams and external vendors.
- Ability to work both independently and as part of a team.
- High level of integrity and discretion in handling confidential information.