Job Type Full-timeDescriptionThis position is available for Remote work in the following states: WA, ID, or MT YOUR PURPOSEThis role is responsible for developing the Procurement Program and overseeing all Procurement and Vendor Program Management activities for the credit union. Further, this role is to ensure that vendor relationships and purchasing decisions align with the credit union's business strategy, financial goals, and regulatory requirements. This includes managing the entire procurement process-from sourcing and vendor selection to contract negotiations and third-party risk management-while also ensuring vendors provide quality, cost-effective, and reliable goods and services. The position works closely with key departments and leaders, to include Enterprise Project Management, Accounting and Finance, Information Technology, and outside legal counsel to develop and enforce policies and procedures that govern procurement and vendor management. Additionally, this role establishes standards for vendor evaluation, tracking, reporting, and training to promote transparency, efficiency, and strong vendor partnerships as well as conform to all statues and regulations.YOU ARE RESPONSIBLE FORProgram Management & Monitoring
- Act as the primary point of contact for all program-related activities, offering guidance and support to internal stakeholders
- Coordinate and support the Senior Management Team by ensuring Procurement activities are in alignment with credit union strategy and objectives
- Develop and present reports for program activities to key constituents, which include relationship managers, the Executive and Senior Management, the Board of Directors, and Supervisory Committee
- Assess vendor performance, enforce service level agreements (SLAs), and ensure cost-effectiveness
- Track and report all program activities and objectives such as onboarding new vendors, estimated cost to actual cost, vendor compliance issues, vendor risk portfolio, and/or other material changes to the program in accordance with policies and statutes
- Responsible for program education and curriculum development to support program objectives
- Maintains effective relationships with internal stakeholders and vendors to ensure satisfaction with product and service delivery
- Maintains awareness and adjusts program practices, procedures, and policies when there are changes to industry trends, regulations, and/or organizational strategies
Procurement Management
- Develop and implement a comprehensive procurement strategy that aligns with the credit union's strategic plan, growth strategies, and operational needs
- Establish and maintain procurement policies, procedures, and standards across the credit union
- Coordinate with the Principle Operating Office and CEO to establish and revise signature authorities and limits
- Drive cost-saving initiatives by identifying procurement opportunities, maximizing vendor competition, negotiating favorable contract terms and pricing, and identifying opportunities for efficiency within the procurement process
- Partner with Accounting and Finance to ensure procurement costs and expenses are within appropriate budgets and optimize costs when possible
- Lead procurement activities including needs assessment, sourcing, solicitation development, evaluation of vendor responses, vendor selection, and contract negotiation and execution
- Coordinate with internal and external stakeholders as needed to ensure invoice accuracy per contracts and/or agreements
- Evaluate the performance of existing vendor relationships using rating scales or matrices to assess areas such as quality of work, timeliness of delivery, customer service, value to the credit union, etc.
Vendor Management
- Accountable for the health and effectiveness of the Vendor Management Program as defined by the National Credit Union Association and/or Washington State Department of Financial Institutions
- Coordinate and ensure timely vendor risk evaluations, including the development of risk assessment standards and risk mitigation requirements
- Assist in identifying potential risks, performance gaps, and areas of improvement for the vendor
- Work with vendors, Relationship Managers, and cross-functional teams to ensure or fulfill any action items needed to support regulatory or audit needs
- Maintain the system of record for Vendor Management and associated vendor files, including contracts, agreements, due diligence documents, etc.
- Lead and coordinate all vendor management regulatory compliance, which includes recurring/annual due diligence and risk assessments
- Collaborate with vendors, internal stakeholders, and legal counsel to finalize and execute contracts
- In coordination with the Information Security Officer, ensure due diligence requirements are met, to include compliance with cybersecurity requirements
- Identify and work with business units on vendor-related non-compliance and develop a plan of corrective action
SUCCESS LOOKS LIKEOur individual contributor success competencies, coupled with our CORE Values, drive our ability to fulfill our Promise of Guiding members in the direction of their dreams .
- Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives. Readily takes action on challenges, without unnecessary planning
- Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity
- Communicates Effectively: Develops and delivers communications that convey a clear understanding of the unique needs of different audiences
- Member Focused: Builds strong member relationships and delivers member-centric solutions, both internally and externally
- Self-Development Focused: Actively seeks new ways to grow and be challenged using both formal and informal development
COMPENSATIONAt Horizon Credit Union, we believe in attracting and retaining talented team members who embody our CORE Values of Capability, Optimism, Responsibility and Empathy. Our pay values are reflected in our compensation philosophy which rewards individual performance and the potential to contribute to our teams' overall success long-term.The full pay range for this position across all the states in which we hire is $73,079 - $113,273 annually. The figures shown represent the minimum and maximum of the range for this role. Individual offers are made dependent upon a candidate's experience, education, and skill level.Benefits, Perks, and Other Good StuffWe know there's more to life than just a job. Our benefits are designed to help support our employees and their well-being. Take a look at what we have to offer:
- Medical, Dental, & Vision Insurance for full-time and reduced full-time employees & their families
- Telemedicine for part-time employees
- Paid Group Life and Disability Insurance
- Employee Assistance Program
- Tuition Reimbursement Program
- 401K Retirement Savings
- Employer 401K Retirement Contributions & Matching upon eligibility
- Discretionary Annual Incentive Bonus based on eligibility criteria
- Paid Time Off per Full Calendar Year:
- 10 hours of PTO per month (prorated for reduced full-time and part-time)
- Paid Birthday Holiday
- 2 Paid Wellness Days
- Up to 24 hours of Paid Volunteer Time annually
- 11 Paid Holidays
- And More!
RequirementsEXPERTISE YOU NEEDEducation & Experience
- Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field (or equivalent experience). An equivalent combination of education and experience will be considered.
- 5+ years of experience in procurement, vendor management, contract negotiation, or supply change management, preferably in financial services or a regulated industry
- Experience managing and/or leading third-party risk and compliance with vendor-related regulations (e.g., NCUA, FFIEC, GLBA, GDPR, or other financial industry standards)
- Knowledge of credit union operations and financial services industry best practice is preferred
- Strong contract management and negotiation skills, with the ability to review, draft, and manage agreements
- Understanding for and experience developing procurement lifecycle(s), RFPs, RFIs, and vendor evaluation methodologies
- Proficiency in procurement and vendor management software and ERP systems
- Strong financial analysis acumen to evaluate vendor pricing, cost savings, and budget efficiencies/alignment
- Experience leading and enforcing policies and procedures for vendor and procurement governance and risk mitigation
Capabilities
- Excellent communication and relationship management skills for working with vendors and internal stakeholders
- High level of ethics, integrity, and confidentiality when handling vendor agreements and financial data
- Strong competency and working knowledge of most Microsoft Office applications and vendor management software
- Ability to clearly explain complicated procedures in a simple and discernable manner (both oral and written)
- Able to resolve problems by creative and logical thinking
- Strong negotiation, management, and decision-making skills
- Attention to detail along with strong written, oral communication, and organizational skills
- Exceptional organizational and analytical skills; demonstrated skills in critical thinking, problem-solving and managing changing priorities
- Self-directed and possess the ability to work independently and balance competing priorities.
ABLE TOTo perform the essential functions of this position an employee must be able to meet the following workplace demands: ability to converse with others, detect sound, identify and detect objects, count, read, write, operate a computer, handle and feel objects, reach with hands/arms and be stationary and/or stand and/or move for long periods of time. Occasionally an employee will lift/pull/push and carry up to 25 to 50 pounds, stoop, kneel, crouch, crawl, climb and be able to maintain balance doing these activities. Position requires sound reasoning, good judgment and ability to apply knowledge toward work activities. The noise level is moderate and typical of a normal office environment. In accordance with the Americans with Disabilities Act, Horizon Credit Union will provide reasonable accommodation/s to qualified individuals with disabilities to perform the essential functions, unless such accommodations would cause the employer an undue hardship. To request an accommodation, please contact Human Resources.ABOUT THIS JOB DESCRIPTIONThe statements in this job description are intended to describe the essential functions and minimum qualifications for this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required. Job descriptions are not intended nor do they create an employment contract and are subject to change at any time to accommodate business necessity. The Credit Union maintains its status as an at-will employer where applicable. In support of Horizon CU's goals employees may perform other duties as assigned and all employees are expected to:
- Exemplify our CORE Values
- Promote teamwork and collaboration
- Provide employees, members and all stakeholders with the highest quality service
Salary Description $73,079 - $113,273 annually