Real Estate Asset Coordinator job at Renowned Recruitment Group. Costa Mesa, CA.
Job Description
Growing real estate investment firm seeking a Real Estate Asset Coordinator to support the operations of its commercial real estate portfolio. This role is ideal for a highly organized, proactive individual with administrative experience in property management or real estate. You will support multiple internal departments including property management, leasing, and construction.
Responsibilities
- Support day-to-day operations across leasing, property management, and construction functions
- Organize and manage electronic records for leases, insurance certificates, tenant files, and project documents
- Perform local market and demographic research to inform leasing opportunities
- Prepare and send professional communications to tenants regarding updates, notices, or inquiries
- Monitor the tenant portal and work order systems, ensuring requests are logged, tracked, and resolved
- Coordinate vendor appointments for routine maintenance, repairs, and special projects
- Maintain accurate contact information for tenants, service providers, and stakeholders
- Contribute to internal reporting by gathering data for performance metrics and KPIs
- Track project expenses and support budget documentation for capital and tenant improvement work
- Provide flexible administrative support to ensure smooth property and asset operations
Required Qualifications:
- Bachelor's degree required; focus in business, real estate, or related field preferred
- At least 2 years of professional experience in an administrative or operational support role
- Previous work in real estate, commercial property management, or construction admin is a strong plus
- Highly organized with the ability to manage multiple deadlines in a fast-paced setting
- Strong interpersonal skills with a customer-first mindset and professional communication style
- Advanced proficiency in Microsoft Office Suite (especially Excel and Outlook)
- Familiarity with Yardi or other property management platforms is beneficial
- Must have access to reliable transportation for occasional local travel
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