Job Title: Associate Director of Events & Sponsorships
Job ID: 4587
Date Posted: 06/13/2025
FLSA: Exempt
Starting Date: As soon as possible
Contact: Please submit an online application
Position Overview
The Associate Director of Events and Visitor Relations supports the coordination, promotion, and execution of internal and external events at Long Island University. This role ensures a seamless experience for campus visitors and clients by managing logistics, coordinating services, and supporting the Office of Conferences and Special Events. It offers opportunities for collaboration, creative problem-solving, and exposure to various university functions.
Principal Responsibilities
- Coordinate logistics for a variety of events, including conferences, meetings, camps, and community rentals.
- Assist with managing university event scheduling through Ad Astra, including room reservations and work order submissions.
- Serve as a customer service liaison between event clients and departments such as Facilities, Public Safety, IT/AV, and Dining.
- Support the execution of signature university events, including Commencement, Orientation, and Admissions events.
- Represent the Office of Conferences and Special Events at campus functions and visitor engagements.
- Help promote campus spaces and services to external clients through outreach and marketing assistance.
- Assist in coordinating summer conference logistics, including housing, catering, and visitor services.
- Provide on-site support during events, including setup, signage, and vendor coordination.
- Contribute to event reporting, invoice tracking, and administrative tasks.
- Participate in a rotation schedule for evening and weekend event coverage, as assigned.
- Perform other duties as assigned by the Director or senior leadership.
Qualifications
- Bachelor's degree required; background in Hospitality, Event Management, Communications, or related field preferred.
- Strong organizational and time-management skills with attention to detail.
- Effective communication skills and a collaborative approach.
- Proficiency with Microsoft Office; familiarity with scheduling software or Ad Astra is a plus.
- Ability to manage multiple projects and meet deadlines.
- Professional, service-oriented attitude committed to hospitality and teamwork.
- Experience in events, campus programming, hospitality, or customer service is desirable.
Working Conditions
- Some evening and weekend hours may be required.
- Occasional travel to LIU campuses and external events.
- Ability to lift and move equipment up to 30 lbs.
LIU is an equal opportunity employer committed to diversity and inclusion. Applications are encouraged from all qualified individuals regardless of race, color, religion, sexual orientation, gender identity, age, disability, or other protected status. Hiring is contingent upon eligibility to work in the U.S.
If you need assistance applying, please email ...@liu.edu.
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