Purchasing Specialist
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Join Our Team!We are seeking a

Join Our Team!We are seeking a Purchasing Specialist with a strong focus on managing procurement processes and supplier relationships to join our team. This role emphasizes purchasing responsibilities, with accounts payable as a secondary duty. If you excel at sourcing quality suppliers, negotiating costs, and ensuring timely delivery of goods and services, we want you on our team!Key Responsibilities

• Manage Purchasing Processes: Prepare and review purchase orders (POs) for supplies, equipment, and services; assign PO numbers and maintain an accurate PO log; place orders with suppliers and provide cost and lead time updates to internal users.
• Support Departments: Collaborate and assist departments to understand their purchasing needs, provide guidance on supplier selection, and ensure timely delivery of materials and services to support their operations.
• Supplier Relationships: Evaluate and manage relationships with current and new vendors, assessing reliability, product quality, and cost-effectiveness; collaborate with internal teams and meet with suppliers as needed to ensure optimal partnerships.
• Order Management: Follow up on delayed or partial orders, resolve purchasing and product issues with suppliers, and assist with product returns or claims.
• Shipping Coordination: Support outgoing shipments, prepare bills of lading and international shipping documentation, and coordinate with carriers, freight forwarders, and customs to facilitate smooth movement of company products.
• Accounts Payable (Secondary Duty): Process invoices, expense reports, and credit memos; validate and enter data into the accounting system; apply A/P stamps and route invoices for approval; prepare payment packages and assist with weekly payment selections.
• Maintain Records: Organize A/P documents, maintain vendor records, and ensure completeness of W-9 files; periodically review filed records for accuracy.
• Tax Assessment: Evaluate sales and use tax applicability in coordination with supervisors and record use tax as needed.
• Office Support: Assist with office administration tasks, such as managing breakroom and office supplies, and support other accounting or administrative functions as requested.

Qualifications

• Minimum 5 years of experience in purchasing or accounts payable, ideally in a dynamic organization.
• Strong knowledge of procurement processes and basic accounting principles; prior office administrative experience is a plus.
• Proficient in Microsoft Excel, Word, and email; familiarity with accounting software.
• Exceptional attention to detail and accuracy in managing POs and vendor records.
• Excellent communication skills for negotiating with vendors and resolving issues.
• Professional demeanor and alignment with our company's core values.
• Ability to follow instructions, seek clarity when needed, and collaborate effectively.

Why Join Us?

• Play a key role in optimizing our supply chain in a collaborative, values-driven environment.
• Opportunity to grow and make an impact in a dynamic organization.
• Competitive salary and comprehensive benefits package.

Salary: $65000 - $75000 per year

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionPurchasing and Supply Chain
• IndustriesMedical Device

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