Project Assistant
: Job Details :

Project Assistant (Education Childhood Youth Experiencing Homelessness)

Provides departmental support with various programs and tasks in the assigned area of programmatic activities. Provides a variety of facilitative services and serves as a resource to external agencies that have partnered with the District to provide programs and services.

Coordinates tasks for small projects in the assigned office; plans and schedules projects. Tracks timelines and monitors progress with departmental projects. Works with selected teams on specific aspects of meeting project goals in a timely manner. Prepares reports related to project status and projections. Develops and builds good communications and relationships between the assigned office and the schools. Works with schools and offices in setting priorities for the completion of requested services. Coordinates the needs of the unit with other offices. Assists management with administrative and operational responsibilities in support of the functional unit, including personnel-related project resource management. Participates in organizational planning within the assigned office and other departmental offices. Maintains and updates key reference documents and databases. Maintains grants, contracts, memorandum of understanding and other documents for multiple projects. Assists with professional development logistics. Meets with students/families who present in the Office of Student Enrollment and Placement or the Multilingual Assessment Center who may be experiencing homelessness. Meets with students/families via phone. Completes McKinney Vento intakes. Assists with school assignments. Collect and enter data for students experiencing homelessness. Utilize technology skills to create reports. Makes arrangements for conferences, meetings, and appointments. Responds to public inquiries on the telephone and in person; explains School District policies and procedures; researches various issues, which may involve contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution.

Minimum Requirements

Bachelor's degree from an accredited college or university. One year of full-time, paid work experience which has involved working with parents, schools, school programs or providing departmental support meeting project goals OR Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.

Demonstrated knowledge of: using personal computer applications. office practices and procedures. Demonstrated skill in: Demonstrated ability to plan, organize and direct project activities exercise discretion and tact in handling sensitive and/or confidential information. work quickly and effectively under time limitations. communicate effectively, both orally and in writing. establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.