Accounts Payable Specialist
: Job Details :

Legends & Asm Global

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. Asm Global, the world leader in venue management and live event production, oversees 350+ iconic venue stadiums, arenas, convention centers, and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be a part of the team that is transforming live entertainment? Join us to make legends happen!

The Role

As the Accounts Payable Specialist at The Oncenter and Empower Fcu Amphitheater, you will play an important role in the daily functions of the Finance Department. The responsibilities of this position include, but are not limited to, A/P processing, general accounting functions, journal entries, monthly/year-end close processing as well as other various functions. The Accounts Payable Specialist will work closely with the Accounting Supervisor and assist with any projects as necessary.

Essential Duties And Responsibilities

• Accurately input payable invoices into Microsoft D365 daily; coordinate with department heads to ensure proper approvals and general ledger coding.
• Prepare weekly vendor check run and ensure vendors are paid timely.
• Prepare accounts payable checks and match with corresponding invoice and purchase request forms
• Prepare manual checks and maintain check log.
• Maintain monthly parking customer information and billing.
• Support AP processes, including verifying the accuracy of general ledger coding, and entering accounts payable invoices.
• Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity. Ensure invoices are paid on a timely basis while not duplicating payments. Effectively monitor and follow up on invoices placed on hold.
• Prepare month and year-end journal entries, including job costing and inventory, while supporting the accounting close process and ensuring compliance with tight deadlines.
• Maintain files and related support for many departments.
• Assist Accounting Supervisor with projects.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• Associate's degree in accounting or business;
• 1-2 years of related accounting experience,
• Or a similar combination of education and experience.

Skills You'll Need

• Extensive knowledge of accounting software and Microsoft Office, particularly Excel.
• Occasionally required to work irregular hours that may vary due to functions and may include evenings, weekends, and holidays.
• Excellent math skills and attention to detail.
• Effective communication, interpersonal, and organizational skills required.
• Ability to interact with all levels of staff, management, vendors, and clients.
• Ability to function independently with minimal supervision.

Physical Abilities

• Close vision for review of accounting information on a PC monitor or hard copy output.
• Regular use of hands for typing and coding information is required.
• Required to sit for long hours, use hands to handle files, type, and operate office machines.
• Ability to assist with monthly inventory counts in the kitchen, which may involve lifting, organizing, and moving items of varying weights, as well as standing or walking for extended periods.

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies these are the only duties to be performed by the employee occupying this position.

Legends & Asm Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. Legends & Asm Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.