Required Skills & Experience
- Bachelor's degree
- Minimum 2 years of experience in contract administration, procurement, or related fields
- Experience with government contracting or purchasing
- Familiarity with legal and regulatory requirements
- Strong organizational skills and attention to detail
- Excellent communication and negotiation abilities
Nice to Have Skills & Experience
- Experience working with public entities (e.g., city, county, special districts)
- Planning experience
- Familiarity with contracts specific to city, county, and special districts
- Relevant certifications, such as:
- Certified Public Procurement Buyer (CPPB)
- Certified Public Procurement Officer (CPPO)
- National Institute of Government Procurement – Certified Procurement Professional (NIGP-CPP)
- Other certifications in procurement, supply management, supply chain management, or logistics
- Experience in contract administration or procurement within a U.S. public agency or organization
Job Description
Essential Functions
1. Solicitation Support (25%)
- Collaborate with District staff to develop solicitations:
- Request for Proposals (RFPs)
- Request for Bids (RFBs)
- Tasks include:
- Creating timelines
- Preparing addendums
- Issuing formal notifications, memos, and letters
- Coordinate with Risk Management and/or Legal Counsel as needed
2. Contract Negotiations (30%)
- Prepare, negotiate, and execute contracts with public and private entities
- Engage Risk Management and/or Legal Counsel during negotiations
3. Contract Management (15%)
- Oversee agreements and contractual documents
- Responsibilities include:
- Collecting and reviewing vendor documentation (e.g., tax status, insurance, banking info, surety bonds)
- Ensuring compliance with contractual terms
4. Document Records Maintenance (15%)
- Manage and maintain contract-related documents:
- Contracts
- Insurance records
- Bonding information
- Correspondence
- Utilize District's Record Center, Shared Drive, and other repositories
5. Additional Responsibilities (5%)
- Assist the Sanitation District Purchasing Manager with policy and procedure updates
- Support various assigned projects
Compensation
Hourly Rate: $32–$38/hr