OFFICE ASSISTANT Time Equities, Inc. ( TEI ), an international real estate investment and development company, is seeking a proactive, multitasking Office Assistant to be part of a two-person team to provide office work that keeps everyone moving. This includes making sure office supplies, kitchen, and copiers are all stocked up, and that incoming and outgoing mail is taken care of. This also includes a lot of small tasks that make a big difference, such as setting up offices, sometimes moving, and even fixing things. In addition, the Office Assistant will scan important documents from time to time. This is a perfect role for a person who wants to and can do a lot of different things and enjoys being helpful. Purpose: To provide administrative and office services to HR and other departments as needed.Office Services Assistant Essential Duties and Responsibilities include, but are not limited to:
- Relieve the receptionist for lunch and cover the front desk when the receptionist is late, or calls out
- Keep copier areas stocked with paper
- Perform work-related errands as needed. ie--Going to the bank, post office, etc.
- Perform light maintenance duties as needed
- Must be able to lift and carry boxes, copy paper, etc.
- Maintain office filing and storage
- Stocking kitchen supplies on both floors
- Assist in mailings as needed
- Take inventory of kitchen and office supplies
- Ensuring that the office cleaning services, such as garbage, are being picked up daily
- Inform the Receptionist of the status of supply areas and if the office lighting is fully working on both floors
- Keeping supply areas on both floors, fully stocked and organized
- Backup mailroom clerk when needed
- Ensuring coverage by communicating with the team to back up on days not in the office
- Responsible for Docushare/Scanning for the legal department and accounts receivable as needed
- Responsible for providing basic office supplies for new hires
- Other duties as assigned
Accounting
- Assist with maintaining the A/P filing
- Assist with opening, stamping, and sorting incoming checks for Accounts Receivable
- Assist with opening and stamping, sorting, and distributing invoices to the proper individuals for approval
Requirements
- Must have office work experience
- Intermediate knowledge of Word and Excel
- Must be organized and detail-oriented
- Reliability and good attendance are essential
- Must be able to work independently and as part of a team
- Must have a can-do attitude
Time Equities Company Description Founded in 1966, Time Equities, Inc. ( TEI ) is a diversified investment, development, asset and property management, licensed real estate brokerage, and alternative energy company that has been in business for more than 59 years. The TEI portfolio includes approximately 43 million square feet of residential, industrial, office, and retail property, including about 6,000 multi-family apartment units, approximately 330,000 square feet in pending acquisitions, and 2 million square feet of various property types in stages of pre-development and development. With 338 properties across 37 states, five Canadian provinces, Anguilla, Germany, Italy, and the Netherlands, the TEI portfolio benefits from a diversity of asset types, including student housing, non-performing loans, B-notes, and alternative energy investments. TEI has a variety of market concentrations in the Northeast, Southeast, Midwest, and West Coast of the U.S., and new markets around the world are always being evaluated. Salary 55-60KThis is a Temp to Perm position/No Hybrid options