Legal Office Services Associate
: Job Details :


Legal Office Services Associate

Metasys Technologies

Job Location : New York,NY, USA

Posted on : 2025-08-11T00:24:33Z

Job Description :

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment. Legal Office Services Associate New York, NY (onsite) 2 months+ Shift: 7:30 AM - 4:30 PMOverview: Seeking a Legal Office Services Associate to provide exceptional customer service and support within a legal environment. This role primarily involves working in the mail room with additional responsibilities as a backup receptionist. When needed for receptionist, they will be answering calls and taking messages, escorting visitors to appropriate conference rooms, maintaining logs for reception duties. Candidates to have experience in the law firm culture and administration; mail room experience is good as well. Responsibilities:

  • Perform daily mail room duties including sorting, logging, and distributing mail/packages
  • Serve as backup receptionist: answer incoming calls, take messages, manage visitor logs, and escort guests to meeting rooms
  • Greet all visitors and staff, providing a professional and welcoming experience
  • Schedule and prepare conference rooms with necessary supplies and video conferencing setups
  • Monitor attorney/staff whereabouts for proper call handling and visitor management
  • Maintain organized and clean reception area, workspaces, and supply rooms
  • Perform light clerical/admin duties: prepare legal documents, maintain files/calendars, schedule appointments, and assist with meeting deadlines
  • Act as concierge by assisting guests with area knowledge (restaurants, coffee shops, etc.)
  • Perform hospitality tasks including coffee, water, and food orders when necessary
  • Provide value-added services as approved by the site supervisor/manager
  • Act as office lead in the manager's absence
  • Report any complaints or site issues to the manager
  • Participate in company or firm events and initiatives
  • Log package deliveries and manage email inbox for reception-related communication
Requirements:
  • High school diploma required; Associate or Bachelor's degree preferred
  • Minimum 2 years of related business experience, preferably in a law firm or legal admin role
  • Proficient in MS Office Suite (Word, Excel, PowerPoint)
  • Excellent customer service, communication, and organizational skills
  • Ability to multitask and maintain confidentiality
  • Must be professional, friendly, and front desk appropriate in demeanor
  • Ability to lift up to 50 pounds (assistance available for heavier items)
  • Shift: 7:30 AM - 4:30 PM
  • Dress code: black pants and black polo shirt for training; uniform shirt and jacket provided after training
  • No driving required
  • No COVID requirements
  • Must attend an in-person interview
Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.
Apply Now!

Similar Jobs (0)