Salary : $55,200.69 - $90,529.13 Annually Location : Sunny Isles Beach, FL Job Type: Full-time; Regular Appointment Job Number: 2025-163 Department: Cultural and Community Services Opening Date: 08/06/2025 Description The purpose of this position is to perform administrative and supervisory work assisting in the development and execution of all the events for the City of Sunny Isles Beach. Position Scope: The purpose of this position is to perform administrative and supervisory work assisting in the development and execution of all the events for the City of Sunny Isles Beach. Illustrative Examples of Essential Duties This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Assists in the creation of an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits.
- Oversees all logistics related to assigned events, including supervision of vendors, contractors and other departments as it relates to specific programs and activities.
- Assists in preparing records, including use agreements (contracts); vendor forms; composes correspondence, including all information for residents and vendors.
- Initiates, reviews, and finalizes contracts for event services.
- Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics.
- Obtains financial sponsorship for special events by soliciting vendor and corporate underwriting and in-kind donations.
- Assists in managing and maintaining event budget, prepares and provides reports.
- Assisting the Media division with information and guidance to design and create all marketing materials, press releases, event communications, and invitations.
- Promotes and markets each assigned event to ensure distribution reaches entire community and beyond, on an individual basis and/or in collaboration with other City departments.
- Manages the department's volunteer program. Recruits, interviews, trains, and onboards new volunteers. Responsible to maintain accurate logs of volunteer hours.
- Assists in training and supervising special events staff including volunteers and department personnel, as well as other designated employees. Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives.
- Serves as the onsite manager in the absence of the Events Coordinator
- Performs other related duties as assigned.
Knowledge, Skills and Abilities
- Knowledge of time management with a focus on achieving immediate results.
- Knowledge of local corporate and philanthropic community. Solid project management and event planning logistics knowledge. Budget knowledge and management skills.
- Excellent communication and interpersonal skills, and the ability to lead, train and supervise others.
- Ability to foster a team environment and rally volunteers, peers and City personnel to assist and commit to the success of related events.
- Demonstrated ability to exercise good judgment when dealing with City personnel, contractors, vendors and the general public.
- Strong computer skills. Ability to analyze and prepare data for reports.
- Ability to assist in managing and prioritizing multiple projects and events.
- Ability to work nights, weekends, and holidays depending on event needs.
- Contribute to a positive environment that fosters creativity and out of the box thinking.
- Strong problem-solving skills and the ability to make sound judgement calls.
Minimum Requirements
- High school diploma or equivalent
- Minimum of two years' experience in special events planning or related field
- Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
License and/or Certifications
- Adult & Pediatric First Aid & CPR/AED certification required withing 3 months of hire.
- Certified Parks and Recreation Professional preferred.
- Crowd Management Certification preferred
- Valid Florida driver's license.
Additional Information: It is the responsibility of the incumbent to maintain their license and/or certifications as a job requirement. There is a one-year probationary period. Health Insurance The City has a three tiered stipend plan to help offset the cost of employee health insurance coverage. The three tiers are as follows:
Opt Out - Employees opting out of the City's health insurance plan receive $550 contribution, pro-rated semi-monthly. Only employees who provide proof they are enrolled in a creditable coverage insurance plan or Medicare may opt-out of the City's health insurance plan. The City reserves the right to verify coverage, request additional information, deny, or cancel this benefit at anytime. Single Coverage - Employees choosing single coverage receive a contribution of $814.60 monthly, pro-rated semi-monthly. Dependent Coverage - Employees choosing dependent coverage receive a monthly contribution amount of $1,183.92 if enrolling with employee + child(ren) coverage, $1,261.40 if enrolling with employee + spouse coverage, or $1,5633.48 if enrolling with family coverage, pro-rated semi-monthly. If the dollar amount of the coverage selected is less than the amount allowed, the employee receives the difference, prorated semi-monthly, Likewise if the dollar amount of the insurance coverage selected exceeds the allowed amount, the employee pays the difference, pro-rated semi-monthly, The City will deduct all applicable taxes. Currently the City offers two health insurance plans through Cigna as follows:
High Option OAP - Standard Insurance Plan Low Option OAPIN - Lower tiered insurance plan with higher deductibles and co-payments. Dental and Vision Insurance The City pays 100% of the cost for employee coverage for dental DHMO plan and the vision plan and 50% of the cost for dependent coverage for dental DHMO plan and the vision plan. Dental and vision insurance are mandatory for employees. The City offers a DHMO dental plan through Cigna. A PPO Dental plan is available as an upgraded option. The City offers a PPO vision plan through EyeMed. Life Insurance The City provides group term life insurance coverage for employees as follows: •General Employees - One times the amount of employee's annual salary or $25,000, whichever is greater. •Department Heads - Two times the amount of employee's annual salary. Long Term Disability The City provides each employee with long term disability insurance and accidental death and dismemberment insurance at no cost. Workers Compensation The City may provide full salary to employees injured on the job for a period of up to 13 weeks, (in lieu of the 2/3 salary offered by the state). Thereafter, employees must seek supplemental pay through the City provided Long-Term Disability Plan. Cafeteria Plan The City offers employees optional pre-tax insurance plans (Section 125) through AFLAC. Plans include cancer insurance, short-term disability insurance, and more. Also offered is a Flexible Spending Account, which can be used to put money aside, pre-tax, for planned medical/dental expenses, and for childcare expenses. Retirement Employees are automatically enrolled in one of two retirement plans, depending upon hire date and position. The plans are as follows:
- Florida Retirement System ( FRS ): Under this plan, employees and the City make a contribution to the retirement plan in an amount specified according to the employee's classification. The current contribution rates are as follows:
ClassEmployee ContributionRateCity ContributionRateTotal Contribution Rate Regular Class: 3.00% 14.03% 17.03% Special Risk Class: 3.00% 35.19% 38.19% Senior Management Class: 3.00% 33.24% 36.24% Employees have the option of choosing the Pension Plan or the Investment Plan. Under the Pension Plan, employees enrolled in the FRS prior to July 1, 2011, need to have 6 years of service to be vested. Employees enrolled in the FRS on or after July 1, 2011, must have 8 years of service to be vested. Under the Investment Plan, employees need to have 1 year of service to be vested. ICMA-RC (now MissionSquare Retirement): General Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is not open to newly hired employees. Under this plan, the City contributes 11% and the employee 4% to a retirement investment plan. Employees are fully vested after 3 years. Senior Management Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is only open to certain positions which are not designated and/or classified under FRS. Under this plan, the City contributes 11% and the employee 6% to a retirement investment plan. Employees are fully vested after 3 years. An optional Section 457 tax deferred savings program is available to employees who wish to supplement future retirement income. The plan allows employees to put aside a portion of their earnings pre-tax each pay period, through payroll deduction, into an account for their retirement and reduce the amount of earnings that is currently taxable. Sick Leave Employee earn twelve (12) sick days per calendar year on a prorated basis (1.846 per week). Vacation Leave Employees earn vacation leave on a pro-rated basis as follows: •General Employees: 10 days per year (1.539 hours per week). •Department Heads - Fifteen (15) days per year (2.308 hours per week) Vacation accruals are increased incrementally thereafter, as per City policy. Holidays Employees are compensated for ten (11) Federal holidays per year. These include: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. Floating Holidays Employees earn floating holidays as follows : •General Employees - Two (2) days per calendar year •Department Heads/Managers - Seven (7) days per calendar year Floating Holidays are pro-rated dependent upon hire date. Direct Deposit The City offers direct deposit of your payroll check into your personal account(s) at the financial institution(s) of your choice. Credit Union The City offers memberships in three credit unions: Space Coast Credit Union, Dade County Federal Credit Union and Peoples Credit Union. 01 Are you currently employed, or have you ever been employed with the City of Sunny Isles Beach? If so, in what capacity?
- NO
- Employee
- Contractor
- Volunteer
- Other
02 Describe your highest level of education:
- High School
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
03 Do you have a minimum of two (2) years of experience in special events planning or a related field?
04 Do you have a Crowd Management Certification?
05 If you answered NO to the previous question, are you able to obtain the certification within six (6) months of hire?
06 Do you have Adult Pediatric First Aid & CPR/AED certification? If not, are you able to obtain the certifications within three (3) months of hire?
07 Do you have municipal, county, state or federal government experience?
08 Do you have a valid Florida Driver's License?
09 Where did you hear about this opportunity?
- Website
- Job Fair
- Linkedin
- Indeed.com
- CareerBuilder.com
- Florida League of Cities
- Instagram
- Facebook
- Miami Herald
- Sun Sentinel
- Professional Organization
- City Employee
- Friend
- Other
Required Question