School Secretary
: Job Details :

School Secretary JOB SUMMARY: Performs general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment. Under the supervision of the Principal, the Secretary performs a full range of secretarial work and office support duties. Assignment of this job class shall be in accordance with the Living Classrooms Foundation allocation plan for secretarial positions. ESSENTIAL DUTIES/RESPONSIBILITIES: • Exercises sound judgement, tact and courtesy in screening visitors and telephone calls for superiors; provides information or answers to inquiries not requiring superior's attention or refers callers to appropriate sources on their own initiative. • Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems. • Manages student attendance daily. Including running reports on status of attendance and communicating with staff on who is present and absent. • Communicates with families regarding student attendance with phone calls, text messages, emails, class dojo, or any other form of communication needed. • Receives training in or operates personal computers and/or work processors. • Performs a variety of general office support duties necessary for efficient office operation. • Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards. • Answers and screens telephone requests and complaints from parents, students, and Central offices. • Enrolls new students. Keeps student records/files up-to-date. Withdraws student records and forwards the same to new schools. • Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports. • Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls. • Calls parents of injured or ill students. Assists in maintaining and updating for distribution the confidential medical lists. • Maintains strict confidentiality with respect to handling student record/personal data. • Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records. • Performs other related duties as assigned by the principal within the same classification or lower. MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: High School Diploma or Equivalency Certificate required.