CREDIT ADMINISTRATION OFFICER - WATERFORD
: Job Details :


CREDIT ADMINISTRATION OFFICER - WATERFORD

First Bank

Job Location : Miami,FL, USA

Posted on : 2025-08-09T01:11:39Z

Job Description :

Job Summary:

Responsiblefor portfolio monitoring while adhering to policy and reporting requirements. Oversee maintenance of Loan Portfolio documentationand for providing support as detailed below. Responsible for special assets overseeingnot limited to REO monitoring and handling as well as mitigation strategies andexecution. The CREDIT ADMINISTRATION OFFICER reports to the Creditadministration workout manager/ Senior Credit Officer providing support forCommercial Credit Administration, quality via preparation and delivery ofreports, independent appraisals, monitoring of ticklers and crosscheckingoriginated loans. Responsible fordrafting procedures as they relate to the credit administration and special assetsunits. May attend credit committees or other approval processes, as requested.Essential Responsibilities:

  • Responsible for the Underwriting Credit Log portfolio loans under review for Commercial and Corporate loans.
  • Preparation of Credit Committee Agenda for open discussions to proper authority and gathers Credit Approval Memorandums (CAM) for presentation to applicable approval authority committee.
  • Ensures distribution of approved credits and respective tickler update
  • Responsible for New Money Approved/Closed and funded, Commercial & Consumer-Residential, Commitment reports by tracking all the loans that are pending to close and that closed during the month as well as timely Datamart and TDR reconciliation and certification submissions. Provides management with information to help monitor and control the Commercial Loan Portfolio.
  • Review internal loan review reports, expired and expiring loans, closing pipeline, and call report codes etc.
  • Liaison with Internal Auditors, Loan Review, Work-out Officers and the head office Risk Management function; by supporting documentation requests and response, and follow-up in respect to audits; assist with management of incoming and outgoing request for information from corporate and regulatory bodies.
  • Monitor the follow-up with various action plans that transpire from the regulatory, audit and/or loan review examinations.Support managing, identifying, and monitoring past dues and non-performing assets, lending activity, and other portfolio trends; discuss, track, present and implement portfolio trends and approved changes.
  • Supports completion of the GL reconciliations reports and proper safeguarding.
  • Supports appraisal process/ quoting, ordering and safeguarding.
  • Provide weekly overview of Portfolio and preparation of reports not limited to monitoring portfolio for past dues, potential non-performing loans, contact delinquent borrowers; follow-up on past due ticklers related to technical exceptions and annual reviews.

Supports SAG:

Interact with investors, brokers, loan offices, and attorneys with the sale distressed assets and portfolio not limited to providing loan document information, monitoring sales and the closings, process and keep track of deficiency judgements', generation of defaults letters, manage assigned portfolio of non-perming assets in conjunction with the assigned attorney; attend meditations and/or depositions. Coordinate with First Bank Florida attorney in negotiating; Preparing and reviewing Stipulation/Forbearance Agreements; management of all incoming bank REOs, preparation of Classified asset reports Oversee / manage the review of modification of cases as well as the loss mitigation process. Oversee the completion and accuracy of the Datamart data validation and certification.

Post-closing:

Review loan documentation to confirm proper signature, dates, and other relevant information, assemble and verify accuracy of loan documentation, including review of title commitment, Communicate with title company if any information is missing or was omitted from the closing package, Verifies in Encompass system HMDA screen, rate spread calculator, Lereta, UCD, OFAC, CCI , subsequent review and closing work sheet are in Encompass, prepare post-closing check list, run mavent report and make sure it passes, Once the post-closing is completed advice quality control the file is ready for quality control.

Ncino and commercial folder update:

Oversees creation of new loans and ticklers in the On-base system monthly as well as new folders for modifications, extensions, future advance, renewals, amendments, and emails PR to upload information. Ensures update of ticklers for existing loans daily. Confirms information is accurate and correct. Saves updated information in Bank's Commercial Lending share drive folder in a timely basis. Requests financial information via letters, emails or calls monthly. Supports opening of folders in the share drive for Commercial and Corporate new loans as soon as the Green Light or CAM is received.

Supports CRA reporting. Other Responsibilities:

  • Ncino system file upload accuracy. (crosscheck) and technical exception monitoring, distribution and follow up.
  • Review the monthly tickler report for accuracies, changes and updates.

Independence of Judgment:

Exercisesan intermediate degree of discretion and judgment, referring to establishedpolicies or standards for guidance. Items or issues beyond this level are referred to senior members of thecommercial and credit departments for resolution.

Supervisory Responsibilities:

This position may have two or three direct reports –administrative staff mostly but could vary to include other operational orsupport personnel.

Impact of Errors:

The impact of errors of this position could affectessential activities of administrative, operational or business nature thathave a considerable economic impact.

Physical Demands:

The physical demands described here are representativeof those that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonable accommodation may be made to enableindividuals with disabilities to perform the essential functions.Specificvision abilities required by this job include close vision and distance vision.While performing the duties of this Job, the employee is regularly required tosit; use hands to finger, handle, or feel and talk or hear. The employee isoccasionally required to stand and walk. May be required to lift and move boxes or packages not exceeding 10pounds in weight.

Work Environment

The workenvironment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job. Employees in this job work in an officeenvironment with a comfortable room temperature, good lighting, and quietconditions. May be exposed to externalelements when visiting other bank premises, government agencies, etc., asneeded.

Competencies:

  • Thecompetencies detailed below are the behaviors to be exhibited by the incumbentwhile performing his/her duties as relates to our corporate values, culture andphilosophy.
  • Strong analytical and problem-solving skills
  • Well-developed written communication and verbal presentation skills.
  • Able to handles stress, flexible working hours.
  • Attention to details.
  • Good communication skills
  • Customer service oriented

Minimum Requirements

  • Bachelor's degree in business or accounting field
  • Completion of formal credit training preferred
  • Thorough understanding of financial accounting, loan structuring, legal, compliance and market risk-related issues involved in the approval of credit
  • Proficiency in the use of spreadsheet and financial software applications and Microsoft Office Word, Excel, Power PointAbility to prioritize and work on more than one task at a time and work independently
  • Excellent written and verbal communication
  • Strong analytical skills
  • Ability to balances team and individual responsibilities and contributes to building a positive team spirit
  • Ability to treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; and upholds organizational values.
  • Able to generate suggestions for improving work; meet challenges with resourcefulness; and develops innovative approaches and ideas.
  • Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality
  • Bachelor's in accounting, Finance, Business or relatedfield. Minimum of 3-5 years ofexperience working in a financial institution setting with knowledge of theloan documentation, financial information and or equivalent combination ofeducation and experience sufficient to successfully perform the essentialfunctions of the job is required. MicrosoftOffice proficient (Word, Excel, PowerPoint). Customer Service oriented. Available to work overtime, when required. Ability to manage multiple priorities,organize daily tasks and meet deadlines in a high-volume environment.

Disclaimer:

The above statements are intended to describethe general nature and level of work being performed by people assigned to thisjob. They are not intended to be anexhaustive list of all responsibilities, duties, skills required of personnelso classified. The reporting relationship may not reflect themost recent changes to the corporate reporting structure.

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