Executive Assistant
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Fortvita Biologics is a biopharmaceutical company based in the San Francisco Bay Area specializing in antibody discovery and engineering, with platforms that span antibody-drug conjugates (ADCs), bispecifics, and multispecifics. Our pipeline targets oncology, immunology, and neurodegenerative diseases and is supported by a team of over 100 across research, development, regulatory, and operational functions. With a global clinical presence and an emphasis on thoughtful design and agile execution, Fortvita is working to translate next-generation biologics from concept to clinic.

Summary

Fortvita Biologics is seeking a highly organized and proactive Executive Assistant to support our Corporate Operations and Clinical Development functions. This role will be responsible for managing complex administrative tasks, including coordinating travel, scheduling meetings, and assisting with budget management. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is an onsite position working in our Bay Area Office, Monday to Friday.

Responsibilities

• Company/Corporate Support: Provide comprehensive support to senior executives in Corporate Operations and Clinical Development. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks.
• Travel Coordination: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs.
• Meeting and Event Coordination: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning.
• Budget and Expense Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives. Monitor departmental budgets and ensure adherence to financial guidelines.
• Correspondence and Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions.
• Document Management: Organize and maintain files, records, and important documents. Ensure proper filing and retrieval systems are in place for easy access and compliance.
• Special Projects: Support executives with various special projects and initiatives as needed. Perform research, create reports, and coordinate efforts across teams to ensure timely completion.

Qualifications

Required

• Bachelor's degree or equivalent work experience in business administration or a related field.
• Minimum of 3-5 years of experience in an administrative or executive support role, preferably in corporate operations or clinical development. Experience in budget management is highly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Ability to handle sensitive information with discretion and professionalism.
• Strong attention to detail and ability to prioritize tasks effectively.
• Ability to work under pressure and manage multiple priorities simultaneously.

Preferred

• Self-motivated with a strong sense of initiative.
• Adaptability and ability to work in a dynamic environment.
• Collaborative team player with a positive attitude.
• High degree of professionalism and confidentiality.

Compensation and Benefits Include:

• Competitive base salary, bonus, and equity for all employees.
• Actual compensation may vary depending on factors such as location, skills, experience, and performance.
• 401(k) retirement plan with employer matching contributions.
• Comprehensive medical, dental, and vision insurance.
• Generous paid time off policy, including company holidays and floating holidays.

Fortvita is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on any protected characteristic under applicable federal, state, or local law. This includes but not limited to race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, and breastfeeding), gender identity or expression, sexual orientation, age, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or hair texture and style. Harassment or discrimination on the basis of any protected trait is strictly prohibited.

We do not accept unsolicited resumes from staffing agencies or search firms. Any resume submitted without a signed agreement will be considered unsolicited, and Fortvita will not be obligated to pay any fees.

Additional Legal Disclaimers

Applicants must have legal authorization to work in the United States. In compliance with federal law, all new hires will be required to verify identity and eligibility to work in the U.S. and complete Form I-9 upon hire.

Employment at Fortvita is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or advanced notice. This job description is intended to describe the general nature of the work being performed and does not constitute a contract or guarantee of employment. Fortvita reserves the right to modify job duties or responsibilities at any time, based on business needs.

Reasonable accommodation: If you require reasonable accommodation during the application process, please contact Fortvita's Human Resources team at ...@Fortvitabio.com. We are dedicated to ensuring all applicants have equal access and opportunity throughout the recruitment process.

Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative, General Business, and Project Management
• IndustriesBiotechnology Research and Pharmaceutical Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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