Join James Moore & Co., P.L. Build Your Future with a Top 200 Firm! Kickstart your career with a leading public accounting and business consulting firm that's all about helping you grow. At James Moore & Co., we pride ourselves on delivering top-notch services to a variety of industries. With offices across Florida (Daytona Beach, DeLand, Gainesville, Ocala, and Tallahassee), James Moore specializes in tax, assurance, accounting and controllership, wealth management, HR solutions, technology solutions, and more. We work with a diverse range of industries, including cutting-edge startups, collegiate athletics, healthcare, government, nonprofit organizations, construction, manufacturing, and real estate. Full-Time Employee Benefits:
- 12 Paid Holidays: Including a full week of winter break in December
- Summer Schedule: With the option for a modified schedule M-Th and a half work day on Fridays
- Tuition Reimbursement: Available for eligible education expenses
- You're Covered: Basic medical, dental, and vision insurance is free-for you, the employee.
- 401(k): Firm contributes 4-5% annually, regardless of personal contributions
- Dress For Your Day : Allows professional attire flexibility
About this Role: We're searching for an Office Assistant to join our team in our Daytona Beach office. This position will support the office's essential functions. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Strong organizational, communication and computer skills are a must. Responsibilities:
- Serve as the face of the firm to all incoming clients.
- Open and close the office daily, Monday through Friday from 8 a.m. to 5 p.m. (schedule subject to change during peak periods to meet firm needs)
- Coordinate incoming and outgoing correspondence including email, phone calls, and mail.
- Prepare and send packages for clients and employees.
- Maintain and upkeep of meeting/conference rooms, breakrooms, kitchen etc., ensuring a clean, organized, and welcoming environment for clients and employees.
- Create a positive and professional experience for clients, vendors, and guests at the office.
- Respond to inquiries and requests from employees and clients in-person and virtually in a timely manner.
- Perform data entry and maintain records with accurate and up-to-date information.
- Handle sensitive information and communication to maintain confidentiality and security.
- Order supplies, food deliveries, and equipment for the office and employees.
- Assist with special projects and other tasks as assigned by management.
- Collaborate with other administrative staff and support other colleagues as needed.
Required Qualifications:
- High school diploma or equivalent experience.
- 2+ years of administrative experience.
- Proficient with Microsoft Office Suite or related software. Microsoft Teams experience preferred.
- Prior experience in public accounting or another professional services organization preferred
Start the conversation by applying here: For more information about our firm, please visit: www.jmco.com. Important Disclaimers: James Moore & Co., CPAs does not accept unsolicited candidates, referrals, or resumes from staffing agencies, recruiting services, sourcing entities, or third-party paid services at any time. Any such submissions to James Moore & Co., CPAs, or to any of its employees or owners, without a pre-existing agreement signed by both parties, will be considered the property of James Moore & Co., CPAs and will not be subject to any fees or charges. For existing agreements, roles must be approved and open to external search. Otherwise, unsolicited and unapproved submissions or referrals will be treated as the property of James Moore & Co., CPAs and will not incur any fees. Talent Acquisition is the sole point of contact for all recruiting efforts. Contacting anyone else in the organization without the knowledge of Talent Acquisition will result in the termination of the contract. Applicants must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this or future positions, except where required by law or under specific circumstances. James Moore & Co., CPAs provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All employment offers are contingent upon the successful completion of a background check, which includes criminal history, reference checks, credit checks, and verification of employment and education. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. James Moore & Co., CPAs is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. Please contact us if you need assistance or accommodations during the application process. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.