Advertisement Closes 8/21/2025 (8:00 PM EDT) 25-04587 Administrative Specialist Senior Pay Grade13 Salary $38,140.08 - $57,211.20 Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab Location 207 State Avenue Glasgow, KY 42141 USA Description Are you an outgoing and energetic person, looking to put a smile on other people's faces? Do you enjoy makinga positive impact in the life of others? Glasgow State Nursing Facility (GSNF) may be the place for you. Weare a state-of-the-art 100-bed long-term care nursing facility for individuals with mental illness orintellectual disabilities. We are seeking a Administrative Specialist Senior to join our team in caring andimproving the daily lives of our residents. Responsibilities include but are not limited to:
- Performs professional support to the Facility Director in developing, implementing and maintaining variouscomplex programs, projects or activities. May supervise subordinate employees.
- Implements and maintains Resident Account Records Program - Including Social Security, Court and Guardian Records.
- Coordinates the facility policies and procedures. Develops tracking system for updates and schedules reviewsby Facility Supervisors, Central Office and cabinet employees.
- Maintains committee and meeting minutes. Participates in committee and work groups.
- Tracks, reviews and maintains physician credentials. Maintains facility Safety Data Sheets manual. Provides oversight offacility databases.
- Processes, monitors and reports outside training requests and weekly on call listings.
- Procures and maintains required licenses for the facility.
- Assures administrative duties within the facility have been completed, maintains files, schedules, reportsand correspondence as required by the Facility Director.
- Assists with survey process and plan of correction including participation in Mock Survey.
- Conducts investigations and serves in an on-call rotation.
- Performs other duties as required.
The ideal candidate would have:
- Excellent verbal and written communication skills.
- Interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
- Attention to detail and excellent organizational skills.
- Proficient with Microsoft Office and computer skills.
- Dependability
- Team player
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to Internal Revenue Service (IRS) Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a joboffer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-###-#### or Minimum Requirements
EDUCATION:Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Amanda Allen at ...@ky.gov or 270-###-####. An Equal Opportunity Employer M/F/D