Clinic Operations Assistant & SchedulerAt NFCH, our strength lies in our promise of Your Health...Our Mission , where we get to know our patients and residence, care for them, and ease their way. Working at our organization means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits, and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected.We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. The Clinic Operations Assistant & Scheduler will provide high-level administrative support to the Physician Practice Director and other clinic staff as needed. Reporting directly to the Physician practice director, the clinic operations assistant provides direct support in a one-on-one working relationship. Key Responsibilities:Administrative and Clerical Support:•Managing the Clinic Director's calendar and scheduling appointments.•Staffing clinics appropriately weekly.•Preparing correspondence, memos, reports, and other documents. •Maintaining filing systems (both physical and electronic). •Handling incoming and outgoing mail, faxes, and scanning documents.•Answering phones and directing calls appropriately. •Assisting with data entry and record keeping. (BLS up to date, Licensure, CLIA licenses, Inspection due dates, etc.)•Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.•Prepare expense reports.•Draft and prepare correspondence for internal announcements, provider forum meetings and staff meetings.Clinic Support:•Act as courier to and from clinics as needed.•Assisting with ensuring clinics have documents needed to perform daily functions•Maintaining clinic staff license/BLS documents. •Onboarding new clinic employees•Supports and promotes the Mission, Vision, and Values; adheres to all hospital policies and procedures; commits to the Standards of Conduct; maintains professional appearance.Project Assistance:•Assisting with the planning and execution of clinic projects. •Gathering and organizing information for reports and presentations. •Providing support for meetings and events. General Office Support:•Ensuring the office and clinics are well-stocked with necessary supplies. •Maintaining a clean and organized workspace. •Performing other general administrative and clerical duties as needed. Skills and Qualifications:•Strong organizational and time management skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. •Excellent communication and interpersonal skills: Ability to interact effectively with staff, patients, and other stakeholders. •Proficiency in Microsoft Office Suite: Experience with Word, Excel, Outlook, and PowerPoint. •Knowledge of medical terminology and procedures: Understanding of basic medical concepts and clinic operations. •Attention to detail and accuracy: Ability to maintain accurate records and ensure information is correct. •Ability to work independently and as part of a team: Self-motivated and able to work effectively both with minimal supervision and collaboratively with others. •Discretion and confidentiality: Maintaining confidentiality of patient information and clinic operations.Additional Considerations:Experience: Prior experience in a medical office or administrative setting is often preferred. Education: A high school diploma or equivalent is generally required.Specific Software/Systems: Experience with specific electronic health record (EHR) systems or other clinic-related software will be preferred.Medical Specialty: N/APhysical Setting: Office, Hospital, Medical ClinicsSchedule: Day shifts, Monday - Friday Experience: Administrative experience preferred, but not required.License/Certification Requirements: None.Physical Requirements: Must be able to sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours. Sitting for extended periods, using a computer and other office equipment.This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, schedule and working conditions may change as needs evolve.*Perks for our team:
- 401K with employer match
- Medical, dental, vision, and life insurance
- FREE Services with NFCH Providers
- A generous PTO plan
- Competitive pay
- Health and Wellness Discounts
Job Type: Full-time, day shift.Pay: Based on years' of experienceBenefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Light to medium duty work. May be exposed to infectious and contagious diseases. May be exposed to blood and body fluids. Regularly exposed to risk of blood borne diseases. Northwest Florida Community Hospital is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Northwest Florida Community Hospital are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Northwest Florida Community Hospital will not tolerate discrimination or harassment based on any of these characteristics. We encourage applicants of all ages.In addition, as part of our commitment to quality and excellence, Northwest Florida Community Hospital will continue to maintain a safe, healthy environment for you by requiring all applicants, who are tentatively selected for a position, to submit to a criminal history check and screening for illegal drug use prior to appointment for a job.Final confirmation of any job offer will be contingent upon successful completion of all pre-employment requirements, to include undergoing a pre-employment drug screening, and that failure to submit to such screening, the falsification of a screen, or a positive finding on a test will remove the applicant from consideration for employment for one year.