Job Location : Beggs,OK, USA
Job Title: Secretary / Administrator Location: Beggs, Oklahoma Job Type: Full-time, On-site Pay: $20+ Depending on experience Position Summary: We are seeking a highly organized, proactive, and detail-oriented Secretary / Administrator to provide comprehensive administrative and secretarial support to our Production Team, Project Managers, Key Personnel & General Office. The successful candidate will be an integral part of our team, ensuring the smooth and efficient operation of daily activities in a fast-paced aerospace environment. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities with professionalism and accuracy. Key Responsibilities: Administrative Support: o Manage and maintain calendars, schedule appointments, and coordinate meetings (internal and external) for executives and department heads. o Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards. o Organize and maintain physical and electronic filing systems, ensuring confidentiality and easy retrieval of information. o Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel. o Order and manage office supplies, ensuring adequate stock levels and efficient inventory control. o Assist with the preparation and submission of expense reports. o Coordinate travel arrangements, including flights, accommodation, and ground transportation •Meeting Coordination: o Arrange meeting logistics, including room setup, catering, and audio-visual equipment. o Prepare meeting agendas, take accurate minutes, and distribute them in a timely manner. o Track action items from meetings and follow up to ensure timely completion. o Data Management & Record Keeping: o Input and maintain data in various company systems (e.g., Quantum, HR systems) with a high degree of accuracy. o Assist with the compilation and organization of project documentation, technical reports, and compliance records, adhering to aerospace industry standards. •General Office Support: o Serve as a primary point of contact for visitors, clients, and vendors, providing professional and welcoming experience. o Assist with onboarding new employees, including workstation setup and initial administrative tasks. o Support special projects and initiatives as assigned. o Maintain a clean and organized office environment. •Qualifications: o Education: High school diploma or equivalent required; associate or bachelor's degree in business administration, Office Management, or a related field preferred. •Experience: o Minimum of 3-5 years of proven experience as a Secretary, Administrative Assistant, or similar role, preferably within a fast-paced aerospace or other technically oriented environment. o Prior experience in aerospace, manufacturing, engineering, or a highly regulated industry is highly desirable. •Skills: o Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. o Excellent written and verbal communication skills, with a strong command of English grammar and spelling. o Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively. o Strong attention to detail and accuracy in all work. o Discretion and ability to handle confidential information with integrity. o Proactive and resourceful problem-solver. o Ability to work independently with minimal supervision, as well as collaboratively in a team environment. o Professional demeanor and strong interpersonal skills. o familiarity with office equipment (e.g., multi-line phone systems, printers, scanners). •Desired Attributes: o A genuine interest in the aerospace industry and its advancements. o Adaptability and willingness to learn new systems and processes quickly. o A positive attitude and a strong work ethic. o Ability to thrive in a dynamic and sometimes demanding environment. •What We Offer: o Competitive salary commensurate with experience. o Paid time off and company holidays. o Opportunities for professional development and growth. o A collaborative and innovative work environment at the forefront of aerospace technology. o The chance to contribute to impactful projects that shape the future. To Apply: Send resume to: ...@abundantjobs.com Apply in person: 5151 S Mingo Rd, Suite D, Tulsa OK 74146