Ultimate Staffing is seeking a Dispatching Coordinator to join a company in Irvine. This is an onsite role, M- F, 8am- 5pm, paying $22/ hour. Key Responsibilities:
- Build and maintain professional relationships with service providers and clients.
- Schedule and coordinate preventative maintenance services across multiple accounts.
- Serve as a liaison between vendors and clients to ensure timely and accurate service delivery.
- Maintain detailed records of service schedules, site information, and compliance updates.
- Monitor open and closed work orders, updating status notes and generating reports.
- Follow up with vendors and clients to ensure timely completion of inspections and documentation.
- Review and verify purchase orders and service documentation for accuracy.
- Apply appropriate pricing and submit completed work orders for billing.
Qualifications:
- Associate degree or equivalent experience in scheduling, coordination, or operations.
- Minimum of 1 year experience in service coordination, vendor management, or related field.
- Strong multitasking and organizational skills.
- Ability to interpret business processes, technical documentation, and regulatory guidelines.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with scheduling or ERP systems is a plus.
- Comfortable working in a fast-paced environment with shifting priorities.
Physical Requirements:
- Regularly required to sit, type, and communicate professionally.
- Occasionally required to stand, walk, reach, or lift up to 25 pounds.
- Visual acuity needed for reviewing detailed documents and reports.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.