Our client, a confidential UHNWI is seeking an experienced Personal Assistant to support a wonderful family and team.
Position: Personal Assistant to Private Family
Location: Hillsborough, CA (Local candidates preferred)
Compensation: $100,000–$175,000 per year + competitive benefits
Reports To: Principal of the Household
About the Family:
We are seeking a highly professional and discreet Personal Assistant to support a private, well-established family based in San Mateo. This confidential role requires an individual who is motivated, adaptable, and experienced in assisting high-net-worth individuals (UHNWI). The successful candidate will provide comprehensive personal and household support while maintaining the utmost discretion and confidentiality.
Key Responsibilities:
Executive & Personal Support:
- Manage complex calendars, scheduling appointments, and coordinating personal and professional commitments for family members.
- Arrange and oversee both domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
- Handle personal errands, including shopping, gift purchasing, and coordinating household services.
Household & Event Coordination:
- Liaise with household staff and external vendors to ensure seamless daily operations (e.g., maintenance, housekeeping, landscaping).
- Plan, coordinate, and execute private family events, gatherings, and occasional larger social functions.
- Oversee coordination of household projects (e.g., renovations, repairs), ensuring timely completion and budget adherence.
Communication & Liaison:
- Serve as the primary point of contact for family-related communications (phone, email, mail).
- Act as liaison between the family and external parties (business associates, legal and financial advisors, personal service providers).
- Maintain comprehensive contact lists and manage confidential information.
Administrative & Financial Tasks:
- Prepare, review, and submit expense reports, track invoices, and coordinate bill payments.
- Monitor household budgets, track expenditures, and assist with financial planning for family-related activities.
- Organize and maintain both digital and physical files, ensuring up-to-date documentation and easy retrieval.
Special Projects & Ad-hoc Tasks:
- Support special requests and projects as needed, ranging from research and gift sourcing to coordinating children's extracurricular activities.
- Assist with personal and professional correspondence, including drafting letters, emails, and press queries when requested.
Qualifications:
Experience & Background:
- Minimum of 3–5+ years of experience as a Personal Assistant or similar role supporting high-profile individuals or families.
- Familiarity with luxury household and lifestyle management, demonstrating refined service standards.
- Proven track record of handling confidential information with the highest level of discretion.
Skills & Abilities:
- Exceptional organizational and multitasking skills, with keen attention to detail.
- Strong interpersonal and communication skills, both verbal and written.
- Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software/tools.
- Excellent problem-solving skills, with the ability to anticipate needs and proactively address challenges.
- Flexible and adaptable, with a “can-do” attitude and willingness to work varied hours (including evenings and weekends) as required.
Personal Attributes:
- High emotional intelligence, cultural sensitivity, and the ability to build trusting relationships.
- Discreet, professional demeanor with impeccable integrity.
- Valid driver's license, clean driving record, and willingness to drive family vehicles if needed.
- Willingness to undergo background checks and adhere to all privacy and security protocols.
Benefits:
- Competitive salary within the specified range.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Retirement plan options.
- Professional development opportunities.
- A congenial work environment supporting a stable, respected family.
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: