Accounts Payable Associate
As an Accounts Payable Associate, you will be responsible for facilitating all daily functions related to accounts payable. Your role will involve efficient and accurate processing of tasks, providing customer service, conducting research, and executing journal entries with meticulous attention to detail and deadlines.
Responsibilities
- Process vendor and supplier invoices multiple times a day, ensuring accuracy.
- Post and reconcile supplier payments via check, ACH, and virtual credit card.
- Manage prepayments, ensuring deadlines are met and journal entries are accurate.
- Communicate effectively with partners to resolve credit holds.
- Maintain supplier accounts by working closely with suppliers.
- Research and assist with repayment for checks not cleared.
- Resolve new and duplicate suppliers, ensuring W-9s are on file.
- Complete 1099 forms accurately.
- Enter credit memos into the accounting system using hard copy, email, and Kodak Imaging software.
- Understand data entry implications on ERP and financial systems.
- Update and verify name, address, payment information, credit, and payment terms.
- Follow appropriate controls and maintain approval thresholds.
- Manage incoming emails to various mailboxes.
- Partner with internal business units to ensure smooth operations.
Essential Skills
- Accounts payable experience
- Accounting knowledge
- Journal entry proficiency
- Reconciliation skills
- Proficiency in Microsoft Excel
- Invoice processing capabilities
- Data entry accuracy
Additional Skills & Qualifications
- Mentorship experience, including leading team projects or training employees.
- Minimum of 3-5 years of accounts payable experience, especially dealing with vendors.
- Strong communication skills via email and phone.
- Associates Degree in Accounting or Finance.
- Experience with Google Docs, specifically Google Sheets.
- Experience with journal entries.
Work Environment
This position offers an hourly rate in the range of $21-$24.
Pay and Benefits
The pay range for this position is $21.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Appleton, WI.
Application Deadline
This position is anticipated to close on Aug 18, 2025.