Bookkeeper
: Job Details :

Please ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date.

YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE WITHOUT THE TWO FORMS LISTED BELOW: You MUST attach

• DPS criminal background check permission form
• A copy of your Resume

Including the following responsibilities. Other duties may be assigned:

• Reconciles Inmate Cash Account.
• Reconciles Commissary Account.
• Balances spreadsheets on a daily, weekly, monthly, and yearly basis.
• Pay Commissary Bills and File Monthly Sales Tax.
• Maintains a proper amount in the Kiosk Pay Card Account.
• Prepares daily bank deposits and sends them to the Treasurer.
• Audits Inmate Cash Account for errors.
• Monitors and ensures the accuracy of the deposits and accounting information received from, and sent to, the Easy Card Kiosk Company.
• Researches and reviews old inmate cash accounts to ensure accuracy in accounting.
• Researches and reviews inmate cash accounts older than three years for reporting to the Texas Comptrollers Office as unclaimed property.
• Maintains all Banking Records for the Yearly Audit of the Easy Card and Kiosk Account, Inmate Trust Fund, Petty Cash, and Inmate Commissary Account.
• Reconciles petty cash account.
• Sends monthly report to County Auditor on petty cash account.
• Writes checks for officers' traveling expenses.
• Keeps up with daily, weekly, and monthly QuickBooks entries.
• Tracks inmate medical expenses and issues payment to the general fund.
• Regular and timely attendance is required.
• Shall abide by all Midland County Policies and City, County Ordinances, State, and Federal Laws.
• Performs any assignments issued by chain of command and/or the Sheriff.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school graduation or its equivalent plus at least one year of experience; or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities.

Standard office practices and procedures; and basic bookkeeping procedures.

SKILL/ ABILITY TO

Operate computers, including word processing software; read and write memos, letters, and reports; balance accounts; analyze data; reason; operate office equipment, such as copy machines and facsimile machines; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high.

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