New York City, NY Full Time 8th January, 2025
Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 33 years in the industry, is seeking a full-time AR Billing Specialist in the New York City area.
The ideal candidate has 2 years of professional experience in handling construction industry billing processes through AIA requisitions, as well as a Bachelor's degree from an accredited college related to accounting, finance, or a related field.
This is a full-time, Hybrid position. Candidates are expected to live in or near the New York City Metropolitan area.
JOB RESPONSIBILITIES include, but are not limited to, the following:
- Preparing monthly invoicing for billing to submit to clients; including preparing AIA cover letters for signature, maintaining pending invoices, and corresponding with the Construction Management team to ensure documents are accounted for.
- Assisting in the review of project staff work, revenue, and expenditures for grants and projects.
- Reviewing consultant invoices and working with consultants to obtain accurate and timely data for billing.
- Working with construction contractors to ensure AP invoices and payroll are in line with consultant billing.
- Maintain payment tracking log for Armand and contractor invoices.
- Enter, retrieve, and analyze data for creating queries; produce custom reports from databases as needed.
- Assist in resolving any financial discrepancies.
- Respond to billing inquiries from clients.
- Maintain confidentiality of project data.
- Additional responsibilities as necessary.
QUALIFICATIONS include, but are not limited to, the following:
- Bachelor's degree in accounting, finance, or related field required.
- Minimum of 2 years of accounting experience in the construction industry required.
- Familiarity with the construction AIA Billing cycle, including G702 & G703 forms required.
- Experience working with government agency contractual procedures preferred.
- Intermediate proficiency with Microsoft Office, including Excel (such as handling functions and macros), as well as basic knowledge and understanding of SharePoint and OneDrive environment required.
- Strong organizational skills and the ability to think critically (perform and prioritize multiple tasks seamlessly) with excellent attention to detail.
- Expert level written and verbal communication skills in English.
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