Business Office Clerk
: Job Details :

Position Summary

The Business Office Clerk will support the Business Office Staff in developing, organizing, and sustaining the goals of the office and the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

SALARY: Appropriate placement on the Alabama Community College System Board of Trustees

Salary Schedule E5, Grade 05

Salary Range $34,298 - $51,793 - (12 months – Non-Exempt Support Staff)

Salary step placement is based on education and experience per Drake State's practice for awarding salary step credit.

Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

Essential Duties and Responsibilities

ESSENTIAL JOB FUNCTIONS:

The Business Office Clerk shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff handbook:

• Route calls to the appropriate person or location
• Greet, assist, and direct visitors to the proper office
• Generate a report to monitor vendor over $50,000 to prevent bid law violations
• File according to established procedures
• Maintain files of required federal and state disclosure information, W-9, and all voided checks
• Sort and distribute campus mail according to established procedures
• Work as liaison with college bookstore
• Receipt and balance payments, prepare bank deposits as backup cashier during peak times
• Maintain compliance with college and program related accreditation and certification standards.
• Retain and submit documentation as requested to support accreditation efforts
• Serve on college committees as requested
• Perform other work related responsibilities as assigned by the Chief Accountant Executive Director of Fiscal Affairs and Administrative Services, and/or President

Job description may be modified or altered at any time by management.

Qualifications

REQUIRED QUALIFICATIONS:

• Minimum of an earned Associate's degree from a regionally accredited institution
• Three (3) years of continuous work experience
• Ability to project a professional and congenial demeanor
• Ability to work cooperatively while meeting short deadlines

PREFERRED QUALIFICATIONS:

• Earned Bachelor's degree in a business-related field from a regionally accredited institution

• Experience working in Banner

DESIRED PROFILE:

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and a commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Application Procedures/Additional Information Application Procedures/Additional Information

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college unofficial transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-###-####.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Salary/Compensation: $34,298 - $51,793 per year

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