Job Summary Join our team in Cincinnati! The Meeting & Event Specialist is responsible for the execution and support of successful meetings and events. This position will be responsible for the tasks related to meeting/event planning, such as preparing timelines, managing budgets, completing meeting preparation checklists, overseeing attendee management, keeping internal and external clients on task as well as overseeing onsite event execution and providing post meeting deliverables. Responsibilities
- Maintain effective and efficient communication;
- Create and maintain project timelines, and ensure outside parties are held responsible for meeting deadlines;
- Oversee registrations and follow-up with attendees;
- Coordinate logistics and event execution with various outside vendors;
- Prepare materials, reports, and conduct or designate the responsibility of required quality checks;
- Travel onsite to meetings, greeting guests and attending the hospitality desk during meetings, resolving issues related to hotel, flight, and other travel needs; and
- May be responsible for other projects and responsibilities as assigned.
Qualifications
- Ability to work office-based in Cincinnati;
- Bachelor's degree in Hospitality/Project Management or related field;
- 1+ years experience in planning, scheduling, and executing large and small in-person and virtual events;
- Effective time management skills, with a strong ability to manage multiple projects and timetables;
- Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point); and
- Ability to travel 30% of the time, sometimes weekends.
Medpace Overview Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries. Why Medpace? People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we've done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future. Cincinnati Perks
- Cincinnati Campus Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
Awards
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What to Expect Next A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.